Hi, why do you want to issue an offer letter to current employees? An offer letter should be issued to candidates who have been selected after the interview process. An offer letter confirms the terms of employment, salary, etc. Since current employees have already joined and are continuing with you, there is no need to issue an offer letter to them.
From India, Madras
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1015From India, Madras
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I understand the scenario as follows.
You have employees who might have joined when the company did not have a proper HR system in place or when the system was very rudimentary. People would join and work for the company, and you would pay the salary as agreed. Statutory compliance should have been ensured as well. However, there would not be any individual document to show the date of joining of the employees other than what is evidenced by a register.
Now, you want to streamline the HR processes so that each employee has a personal file with documents related to their offer, increments, etc. You can backdate the appointment order and place it in the file. To achieve this, you need to ensure that the employees are informed and convinced of the necessity for this change. It should be made clear to them that there will be no alteration in the terms of service; rather, it is solely a matter of documentation.
From India, Kannur
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You have employees who might have joined when the company did not have a proper HR system in place or when the system was very rudimentary. People would join and work for the company, and you would pay the salary as agreed. Statutory compliance should have been ensured as well. However, there would not be any individual document to show the date of joining of the employees other than what is evidenced by a register.
Now, you want to streamline the HR processes so that each employee has a personal file with documents related to their offer, increments, etc. You can backdate the appointment order and place it in the file. To achieve this, you need to ensure that the employees are informed and convinced of the necessity for this change. It should be made clear to them that there will be no alteration in the terms of service; rather, it is solely a matter of documentation.
From India, Kannur
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HR-OFFER.APPTT. LETTER FORMAT.docx