Registers Required for Different Acts
What registers do we need to maintain under different acts for a medical devices company and for a company in the restaurant business? Both companies are owned by the same director, and I am managing HR for both. Currently, I am maintaining:
• Salary Sheets in soft copy
• Attendance Sheets in soft copy
• Register for Fines, Deductions, Advances, Overtime & Accidents
For ESI & PF, all information is online, and I am only maintaining the challans for records. I am not filing any returns as well. Please advise if I am wrong somewhere.
Regards,
Jyoti
From India, New Delhi
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What registers do we need to maintain under different acts for a medical devices company and for a company in the restaurant business? Both companies are owned by the same director, and I am managing HR for both. Currently, I am maintaining:
• Salary Sheets in soft copy
• Attendance Sheets in soft copy
• Register for Fines, Deductions, Advances, Overtime & Accidents
For ESI & PF, all information is online, and I am only maintaining the challans for records. I am not filing any returns as well. Please advise if I am wrong somewhere.
Regards,
Jyoti
From India, New Delhi
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Jyoti Mam,
We do not need to submit any returns (Yearly/Half Yearly) under EPF & ESIC Act. However, since you already maintain a Legal register (Wages Register, Fine, Deduction, Over Time, & Accident), please begin to maintain Form-C under the Payment of Bonus 1965, and Form-14, Form-9, Form-12 under The Factory Act 1948, along with the inspection register under EPF, ESIC, Factory Act.
For further clarification, please refer to the attachment.
From India, Dehra Dun
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24We do not need to submit any returns (Yearly/Half Yearly) under EPF & ESIC Act. However, since you already maintain a Legal register (Wages Register, Fine, Deduction, Over Time, & Accident), please begin to maintain Form-C under the Payment of Bonus 1965, and Form-14, Form-9, Form-12 under The Factory Act 1948, along with the inspection register under EPF, ESIC, Factory Act.
For further clarification, please refer to the attachment.
From India, Dehra Dun
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Have you sought permission from the respective department to maintain records online, except ESIC and EPF? While they come for inspection, you will be forced to take a printout of all registers and show it. Can you do that while making them wait? It is best to take a printout of the registers, file it, bind it every year, and keep it. Go through your state's Shops and Establishment Act and maintain the registers according to that.
From India, Chennai
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From India, Chennai
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(Fact Checked)-The user's reply is correct and provides valuable advice on maintaining physical copies of registers for potential inspections as per labor laws. (1 Acknowledge point)