We have issued a transfer letter to one of our employees, but he has requested an extension of his services due to his children's education. He is unable to relocate in the middle of the school year. We have approved his request for an extension. Now, I need assistance in drafting an extension letter for him. Can anyone help me with this?
Thank you.
From India, Chennai
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Thank you.
From India, Chennai
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Draft Letter
To
Mr. [Recipient's Last Name]
Sub: Extension of Time for Reporting for Duty on [Date] at Our Branch Office
Ref: 1. Your transfer order bearing no. [Order Number] dated [Date].
2. Your representation dated [Date] requesting management to extend the time to report for duty.
Dear Mr. [Recipient's Last Name],
You were transferred and posted to work at our branch office in [Location] via the transfer order cited in Ref (1) above, as your services are required. Accordingly, you are supposed to report for duty at your place of transfer on or before [Date]. Meanwhile, you have requested us via your letter cited in Ref (2), informing us that your children are pursuing school/college education at your present place of work, and it may be difficult for you to shift your family members right now due to the above problem.
Therefore, your request to extend the time has been considered, and accordingly, you are hereby informed to report for duty at your place of transfer by the end of April/May, i.e., on the completion period of your children's education. Please note that further requests for extending the time to join at your place of transfer in the future on any other ground will not be entertained.
Regards,
Manager-HR
From India, Hyderabad
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55To
Mr. [Recipient's Last Name]
Sub: Extension of Time for Reporting for Duty on [Date] at Our Branch Office
Ref: 1. Your transfer order bearing no. [Order Number] dated [Date].
2. Your representation dated [Date] requesting management to extend the time to report for duty.
Dear Mr. [Recipient's Last Name],
You were transferred and posted to work at our branch office in [Location] via the transfer order cited in Ref (1) above, as your services are required. Accordingly, you are supposed to report for duty at your place of transfer on or before [Date]. Meanwhile, you have requested us via your letter cited in Ref (2), informing us that your children are pursuing school/college education at your present place of work, and it may be difficult for you to shift your family members right now due to the above problem.
Therefore, your request to extend the time has been considered, and accordingly, you are hereby informed to report for duty at your place of transfer by the end of April/May, i.e., on the completion period of your children's education. Please note that further requests for extending the time to join at your place of transfer in the future on any other ground will not be entertained.
Regards,
Manager-HR
From India, Hyderabad
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