Iam fresher in HR field . can you suggest me how to improve myself as an HR . can you tell me some KRA to make note.
From India, Bangalore
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From India, Bangalore
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HR Executive Functions/Roles & Responsibility in an Organisation
1) Recruitment
Tasks:
- Get the Job Description finalized by the person requesting the position.
- Get the position approved by the Resource Manager.
- Job Posting on Naukri/Monster, etc.
- Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers).
- Screening Profiles.
- Get profiles shortlisted by Interviewers (if needed).
- Scheduling Telephonic Interview, update recruitment sheet.
- Taking feedback from Interviewers, update recruitment sheet.
- Rescheduling/Scheduling Personal Interview, update recruitment sheet.
- Get Employee Information form filled by Candidate.
- Taking feedback from Interviewers, update recruitment sheet.
- If shortlisted, inform seniors, update recruitment sheet.
2) Selection
Tasks:
- Scheduling HR Interview – Telephonic/Personal, update recruitment sheet.
- Taking HR Interview – Personal/Telephonic.
- Offer Negotiation.
- Offer Letter.
- Follow-up on Joining – Every 15 days.
- Inform IT Department to arrange System 15 days before joining.
3) New Joinee Formalities
Tasks:
- Call and confirm 2 days prior to joining, whether the joining is on time.
- Ask IT Department about System arrangement a day prior to the joinee walking in.
- Collect the required documents (all documents mandatory).
- Latest Updated Resume.
- Certificates.
- Previous Experience Letter.
- Last Month Salary Slip.
- 5 Passport size Photographs.
- Others – Specify.
- Filled Forms:
- Employee Joining Form.
- Provident Form.
- Salary Account Opening Form.
- Others – Specify.
- Induction Presentation:
- Introduction to Organization.
- Conditions of Employment – Entrances & Exits.
- Policies of Companies.
- Provide Staff ID Pass.
- Workplace, equipment, etc.
- Introduction to colleagues:
- New Entrants New Job – Introduction to Superior.
- Arrange Meeting with Seniors.
- Ask IT Department to create Mastiff Email ID of the New Joinee.
- Send New Joinee Introduction Mail to all Employees (To – employee, CC – New Joinee).
- Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID.
- Complete the Induction Checklist.
- Complete the New joinee file and hand-over to HR Associate.
- Input New joinee Data in Payroll.
- Inform Senior HR about new joinee formalities completion and get the file reviewed.
- Meeting with New Joinee.
- Appointment Letter.
- Send mail to Accounts Department about New joinee Salary details.
4) Employee Confirmation
Tasks:
- Meeting with New joinee and Superior after one month.
- Mail for Employee Performance Status after 45 days for Confirmation.
- Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior).
5) Training
Tasks:
- Coordinate with seniors about training schedule.
- Inform Trainers about the training schedule.
- Get the trainers' feedback form filled by Trainees.
- Get the trainees' feedback form filled by Trainers.
- Coordination with Trainers for feedback of Trainees.
- Communicate the trainees about performance feedback.
- Employment Letter (if any).
- Complete the trainee employment formalities.
6) Leave Maintenance
Tasks:
- Daily Attendance Sheet Updation.
- Leave Records Maintenance.
- Monthly Attendance and leave Updates, send mail to employees (if leaves any).
- Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month).
- Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month.
7) Policy
Tasks:
- Policy reviewing.
- Reviewing Salary Band (annually).
8) Recreational
Tasks:
- Sending Birthday Mails.
- Monthly B'day party organizing, coordinate with Team & Admin.
- Approving Budget for the party and suggestions.
- Preparing Write-up about the event to be posted on Mastiff Blog.
9) New
Tasks:
- Campus Recruitment.
- Quarterly Performance Evaluation.
- Standardize Training Process.
- Organization Structure.
- Salary Band.
- Prepare Competitor Companies List.
10) Employee Communication
Tasks:
- Communicating with employees on a daily basis (if any issues inform Seniors).
11) Exit Formalities
Tasks:
- Talk to Employee about Resignation.
- Talk to his Senior/Manager about his issue.
- If relieving is confirmed, finalize his last date, notice period, mail the employee about his last date and other formalities.
- On relieving day, conduct exit interview, get the exit form filled.
- Issue necessary documents – Relieving Letter/Experience Letter/Salary Slips (if required).
- Collect company assets which are with him/her - library books, I-Card, others, etc.
- Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts.
- Settle the employee's accounts (if relieving formalities are duly completed).
- Inform IT Department to deactivate his Company Email Account.
- Document his exit documents in his employment file.
From India, Mumbai
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1481) Recruitment
Tasks:
- Get the Job Description finalized by the person requesting the position.
- Get the position approved by the Resource Manager.
- Job Posting on Naukri/Monster, etc.
- Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers).
- Screening Profiles.
- Get profiles shortlisted by Interviewers (if needed).
- Scheduling Telephonic Interview, update recruitment sheet.
- Taking feedback from Interviewers, update recruitment sheet.
- Rescheduling/Scheduling Personal Interview, update recruitment sheet.
- Get Employee Information form filled by Candidate.
- Taking feedback from Interviewers, update recruitment sheet.
- If shortlisted, inform seniors, update recruitment sheet.
2) Selection
Tasks:
- Scheduling HR Interview – Telephonic/Personal, update recruitment sheet.
- Taking HR Interview – Personal/Telephonic.
- Offer Negotiation.
- Offer Letter.
- Follow-up on Joining – Every 15 days.
- Inform IT Department to arrange System 15 days before joining.
3) New Joinee Formalities
Tasks:
- Call and confirm 2 days prior to joining, whether the joining is on time.
- Ask IT Department about System arrangement a day prior to the joinee walking in.
- Collect the required documents (all documents mandatory).
- Latest Updated Resume.
- Certificates.
- Previous Experience Letter.
- Last Month Salary Slip.
- 5 Passport size Photographs.
- Others – Specify.
- Filled Forms:
- Employee Joining Form.
- Provident Form.
- Salary Account Opening Form.
- Others – Specify.
- Induction Presentation:
- Introduction to Organization.
- Conditions of Employment – Entrances & Exits.
- Policies of Companies.
- Provide Staff ID Pass.
- Workplace, equipment, etc.
- Introduction to colleagues:
- New Entrants New Job – Introduction to Superior.
- Arrange Meeting with Seniors.
- Ask IT Department to create Mastiff Email ID of the New Joinee.
- Send New Joinee Introduction Mail to all Employees (To – employee, CC – New Joinee).
- Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID.
- Complete the Induction Checklist.
- Complete the New joinee file and hand-over to HR Associate.
- Input New joinee Data in Payroll.
- Inform Senior HR about new joinee formalities completion and get the file reviewed.
- Meeting with New Joinee.
- Appointment Letter.
- Send mail to Accounts Department about New joinee Salary details.
4) Employee Confirmation
Tasks:
- Meeting with New joinee and Superior after one month.
- Mail for Employee Performance Status after 45 days for Confirmation.
- Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior).
5) Training
Tasks:
- Coordinate with seniors about training schedule.
- Inform Trainers about the training schedule.
- Get the trainers' feedback form filled by Trainees.
- Get the trainees' feedback form filled by Trainers.
- Coordination with Trainers for feedback of Trainees.
- Communicate the trainees about performance feedback.
- Employment Letter (if any).
- Complete the trainee employment formalities.
6) Leave Maintenance
Tasks:
- Daily Attendance Sheet Updation.
- Leave Records Maintenance.
- Monthly Attendance and leave Updates, send mail to employees (if leaves any).
- Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month).
- Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month.
7) Policy
Tasks:
- Policy reviewing.
- Reviewing Salary Band (annually).
8) Recreational
Tasks:
- Sending Birthday Mails.
- Monthly B'day party organizing, coordinate with Team & Admin.
- Approving Budget for the party and suggestions.
- Preparing Write-up about the event to be posted on Mastiff Blog.
9) New
Tasks:
- Campus Recruitment.
- Quarterly Performance Evaluation.
- Standardize Training Process.
- Organization Structure.
- Salary Band.
- Prepare Competitor Companies List.
10) Employee Communication
Tasks:
- Communicating with employees on a daily basis (if any issues inform Seniors).
11) Exit Formalities
Tasks:
- Talk to Employee about Resignation.
- Talk to his Senior/Manager about his issue.
- If relieving is confirmed, finalize his last date, notice period, mail the employee about his last date and other formalities.
- On relieving day, conduct exit interview, get the exit form filled.
- Issue necessary documents – Relieving Letter/Experience Letter/Salary Slips (if required).
- Collect company assets which are with him/her - library books, I-Card, others, etc.
- Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts.
- Settle the employee's accounts (if relieving formalities are duly completed).
- Inform IT Department to deactivate his Company Email Account.
- Document his exit documents in his employment file.
From India, Mumbai
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