Hi All,
My name is Anamika, and I am one of the latest members of this knowledge-sharing community. I have recently joined an organization as an HR Executive, and this is my very first job.
I have been asked to work on some official letters, more specifically letters related to appraisals, warnings, terminations, resignations, experience, payslips, etc. Since this is my very first job, I have no idea about all these things. I have tried searching the internet, including Google, but could not find what I need. Even though I have an MBA in HR, this is something that I have not encountered before. So, I need your help. I desperately need some good samples ASAP.
I would be indeed very grateful if I could get some good responses. If not from all of you, a few of you can help me with this.
This is my very first message to this community. I hope to have a good time ahead on this network.
Thanks a lot,
Anamika Sharma
From India, Hyderabad
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My name is Anamika, and I am one of the latest members of this knowledge-sharing community. I have recently joined an organization as an HR Executive, and this is my very first job.
I have been asked to work on some official letters, more specifically letters related to appraisals, warnings, terminations, resignations, experience, payslips, etc. Since this is my very first job, I have no idea about all these things. I have tried searching the internet, including Google, but could not find what I need. Even though I have an MBA in HR, this is something that I have not encountered before. So, I need your help. I desperately need some good samples ASAP.
I would be indeed very grateful if I could get some good responses. If not from all of you, a few of you can help me with this.
This is my very first message to this community. I hope to have a good time ahead on this network.
Thanks a lot,
Anamika Sharma
From India, Hyderabad
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hi anamika.. welcome to citehr..u wil find all the formats in citehr..just type the letter format you have at the bottom of the page, the provided page..10 top most downloads... regards Daniel
From India, Mangaluru
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22From India, Mangaluru
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Hi Anamika,
Welcome to citehr. Find below one of the sample formats of an Experience letter:
DRAFT OF EXPERIENCE LETTER
_____/HRD/___ Date_____________
Mr./Ms. ____________
___________________
___________________
___________________
TO WHOMSOEVER IT MAY CONCERN
Dear Mr./Ms. _____________,
This is to certify that Mr. __________________ (name of the employee) was working at ___________________ (Company Name) as _______________ (designation of the employee) from ____________________ (date of joining) to _______________ (last working date).
During his tenure, we found him to be ..................... his services were found to be satisfactory. We wish him all the best in his future endeavors.
For ___________________________
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
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Welcome to citehr. Find below one of the sample formats of an Experience letter:
DRAFT OF EXPERIENCE LETTER
_____/HRD/___ Date_____________
Mr./Ms. ____________
___________________
___________________
___________________
TO WHOMSOEVER IT MAY CONCERN
Dear Mr./Ms. _____________,
This is to certify that Mr. __________________ (name of the employee) was working at ___________________ (Company Name) as _______________ (designation of the employee) from ____________________ (date of joining) to _______________ (last working date).
During his tenure, we found him to be ..................... his services were found to be satisfactory. We wish him all the best in his future endeavors.
For ___________________________
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
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Sorry couldn’t attach the same.. Find enclosed the same here..
From India, Ahmadabad
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From India, Ahmadabad
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Hi..
Find below some more formats..
FORMAT OF PROMOTION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
Consequent to the review of your performance during the last year, we are pleased to promote you as ____________________________________.
We are sure you will make best use of the opportunity offered to you and contribute substantially to the success of our organisation as you have done in the past and fully justify the confidence placed in you by the management.
A separate communication on the details of your salary revision is being sent o you.
Wishing you all the best.
For, Company Name
Name:
Designation:
Warning Letter in case of absence without information
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For' Company Name
Name :
Designation:
FORMAT OF TERMINATION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.
You may collect your full & final settlement dues, if any, from the Accounts Department.
For, Company name
Name:
Designation:
Note: Print all the formats in duplicate and get a sign from the concerned person and attach the same with his personal file
Regards,
Amit Seth.
From India, Ahmadabad
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Find below some more formats..
FORMAT OF PROMOTION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
Consequent to the review of your performance during the last year, we are pleased to promote you as ____________________________________.
We are sure you will make best use of the opportunity offered to you and contribute substantially to the success of our organisation as you have done in the past and fully justify the confidence placed in you by the management.
A separate communication on the details of your salary revision is being sent o you.
Wishing you all the best.
For, Company Name
Name:
Designation:
Warning Letter in case of absence without information
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For' Company Name
Name :
Designation:
FORMAT OF TERMINATION LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.
You may collect your full & final settlement dues, if any, from the Accounts Department.
For, Company name
Name:
Designation:
Note: Print all the formats in duplicate and get a sign from the concerned person and attach the same with his personal file
Regards,
Amit Seth.
From India, Ahmadabad
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Hi, I tried to search for this book of H L Kumar’s, but the same unavailable. Any suggestions for any specific bookstore etc. Would be of great help if you can reply to the same.
From India, Vadodara
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From India, Vadodara
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Dear Anamika,
Kindly go through the download section of this CiteHR website and search for formats. You can find various types of formats as per your needs for HR work.
Basudeva Choudhury
New Delhi
Mobile no. 9891430567
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Kindly go through the download section of this CiteHR website and search for formats. You can find various types of formats as per your needs for HR work.
Basudeva Choudhury
New Delhi
Mobile no. 9891430567
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Hi All, Well i got some good ones but i need some more formats for official letters so that i can draft out the best for me..... Do provide some more good stuff.. Thanks, Anamika
From India, Hyderabad
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From India, Hyderabad
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Dear Anamika,
Kindly specify the type of letter you require, such as an appointment letter or a letter for salary transfer, so that I can assist you in obtaining these documents from the web or other sources.
Basudeva Choudhury
New Delhi
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Kindly specify the type of letter you require, such as an appointment letter or a letter for salary transfer, so that I can assist you in obtaining these documents from the web or other sources.
Basudeva Choudhury
New Delhi
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hi anamika
some of formate for u
Dated:
To,
………………………………………
………………………………………
………………………………………
………………………………………
You were appointed vide appointment letter dated: ………………………… vide virtue of clause …… of your appointment letter you were placed on probation for six months (3 + 3).
Now in accordance with the said clasue your services hereby dispensed.
You are requested to contact Personnel Department for settlement of your dues.
for
General Manager
Dated: 21-Sep-04
To,
Mr. (AD068)
Accountant
Subject: ACCEPTANCE OF RESIGNATION
This is with reference to your resignation letter dated: 21-08-2004. In this regard we wish to inform you that the management have been accepted your resignation and you shall be relieved from your duties with effect from 11-09-2004 as requested by you.
Please contact Personnel department for your full and final settlement.
For
( Manager)
From India, Gurgaon
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some of formate for u
Dated:
To,
………………………………………
………………………………………
………………………………………
………………………………………
You were appointed vide appointment letter dated: ………………………… vide virtue of clause …… of your appointment letter you were placed on probation for six months (3 + 3).
Now in accordance with the said clasue your services hereby dispensed.
You are requested to contact Personnel Department for settlement of your dues.
for
General Manager
Dated: 21-Sep-04
To,
Mr. (AD068)
Accountant
Subject: ACCEPTANCE OF RESIGNATION
This is with reference to your resignation letter dated: 21-08-2004. In this regard we wish to inform you that the management have been accepted your resignation and you shall be relieved from your duties with effect from 11-09-2004 as requested by you.
Please contact Personnel department for your full and final settlement.
For
( Manager)
From India, Gurgaon
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Dear Anamika,
You may refer to S.D. Puri's guide on 'Labour Management Forms and Precedents - Law, Practice, and Procedures'. There was a similar book on forms and precedents by Mr. Kumar, but I think that book is out of print. You may check for that as well.
Hope this will help you.
Praful
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You may refer to S.D. Puri's guide on 'Labour Management Forms and Precedents - Law, Practice, and Procedures'. There was a similar book on forms and precedents by Mr. Kumar, but I think that book is out of print. You may check for that as well.
Hope this will help you.
Praful
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Hi... Ms.Anamika welcome in our community of HR professional pls.let me know about ur requirement in brief, how type of industry ur are working with etc. manish
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Hi... Ms.Anamika welcome in our community of HR professionals pls.let me know about ur requirement in brief, how type of industry ur are associated with etc. manish
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LETTER OF INCREMENT
Increment Letter
Date: 1st April 2007
Ms/Mr. [Recipient's Name]
Co. Name
Branch: _______
Sub: Letter of Increment
Dear [Recipient's Name],
The Company is pleased to inform you that your base salary has been revised to Rs. 1,20,000/- per annum with effect from 1st April 2007. As part of the Performance Appraisal and Commitment towards the Company, we have given you a hike of 42.85% on your gross salary. The detailed Pay Structure is annexed as a part of this letter (Terms and Conditions, Point 1, Annexure I (II)).
Also, it's our pleasure to inform you that all the other terms and conditions of your appointment remain unchanged.
Please accept our personal congratulations on this well-deserved recognition of your continuing excellent contributions and commitment to our organization.
We appreciate the efforts you have put in and expect that you will continue to do so in the future.
Congratulations and best wishes!
Yours sincerely,
For [Co. Name]
Authorized Signatory
Name Date: 1st of April 2007
Designation
Encl.: Annexure: Terms & Conditions (Annexure I (II))
Your annual compensation package consists of a gross of Rs. 1,20,000/- Salary (Rupees One Lakh Twenty Thousand only) per annum. Your annual Salary Breakup is as follows: Basic: Rs. 60,000/-, HRA: Rs. 30,000/-, Medical: Rs. 15,000/-, Conveyance: Rs. 15,000/- (Annexure II), with effect from the date of your joining. Income Tax/Professional Tax will be deducted each month according to the Income Tax rules as applicable. Each employee will be expected to take care of his/her tax planning on an individual basis. Rs. 1,20,000 per annum is your fixed salary.
Please understand that this letter spells out some of the terms and conditions of employment and that the other service rules of the company, as currently in force and as amended from time to time, will be applicable to you.
I have read, understood, and agree to abide by the aforesaid terms and conditions of this letter.
I accept the above-mentioned terms and conditions on the revised salary, i.e., Rs. 1,20,000/- per annum with effect from 1st April 2007.
Signature of the employee: Date: 1st of April 2007
Employee Name
Branch: _______
From India, Bhopal
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Increment Letter
Date: 1st April 2007
Ms/Mr. [Recipient's Name]
Co. Name
Branch: _______
Sub: Letter of Increment
Dear [Recipient's Name],
The Company is pleased to inform you that your base salary has been revised to Rs. 1,20,000/- per annum with effect from 1st April 2007. As part of the Performance Appraisal and Commitment towards the Company, we have given you a hike of 42.85% on your gross salary. The detailed Pay Structure is annexed as a part of this letter (Terms and Conditions, Point 1, Annexure I (II)).
Also, it's our pleasure to inform you that all the other terms and conditions of your appointment remain unchanged.
Please accept our personal congratulations on this well-deserved recognition of your continuing excellent contributions and commitment to our organization.
We appreciate the efforts you have put in and expect that you will continue to do so in the future.
Congratulations and best wishes!
Yours sincerely,
For [Co. Name]
Authorized Signatory
Name Date: 1st of April 2007
Designation
Encl.: Annexure: Terms & Conditions (Annexure I (II))
Your annual compensation package consists of a gross of Rs. 1,20,000/- Salary (Rupees One Lakh Twenty Thousand only) per annum. Your annual Salary Breakup is as follows: Basic: Rs. 60,000/-, HRA: Rs. 30,000/-, Medical: Rs. 15,000/-, Conveyance: Rs. 15,000/- (Annexure II), with effect from the date of your joining. Income Tax/Professional Tax will be deducted each month according to the Income Tax rules as applicable. Each employee will be expected to take care of his/her tax planning on an individual basis. Rs. 1,20,000 per annum is your fixed salary.
Please understand that this letter spells out some of the terms and conditions of employment and that the other service rules of the company, as currently in force and as amended from time to time, will be applicable to you.
I have read, understood, and agree to abide by the aforesaid terms and conditions of this letter.
I accept the above-mentioned terms and conditions on the revised salary, i.e., Rs. 1,20,000/- per annum with effect from 1st April 2007.
Signature of the employee: Date: 1st of April 2007
Employee Name
Branch: _______
From India, Bhopal
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[b]LETTER OF CONFIRMATION
Date:- 15th Of January 2007
Ms./Mr.____________
Permanent Address:-
Re: Your confirmation to position of Consultant - Recruitment
Dear ______,
I am pleased to inform you that you have been successful in your probation and been confirmed to the position of Consultant - Recruitment, Branch - Gwalior.
Your commencement date in this position is 1st Feb. 2007.
You shall be entitled to a total 24 days leave over a 12-month period (April 2007 – March 2008). This is inclusive of all kinds of leave-sick leave, casual leave and privilege leave. Other Terms & Conditions and benefits remain as per your previously stated.
Your salary will be reviewed in April of each year and increases will be based upon satisfactory or higher standard of performance in the position. Please read and sign the copy of the position description and return it to me before your commencement date.
Your Reporting Authority will be _________________, ___________[designation], Branch – _________.
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries do not hesitate to contact me or your Reporting Authority.
____________[Co. Name] congratulates you on your confirmation and wishes you well in your position.
For ___________[Co. name].
Authorized Signatory
Name Date:
Designation
I accept the above mentioned terms and conditions on confirmation to the position of Consultant – Recruitment, Branch – _________.
Signed:
Date:
From India, Bhopal
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Date:- 15th Of January 2007
Ms./Mr.____________
Permanent Address:-
Re: Your confirmation to position of Consultant - Recruitment
Dear ______,
I am pleased to inform you that you have been successful in your probation and been confirmed to the position of Consultant - Recruitment, Branch - Gwalior.
Your commencement date in this position is 1st Feb. 2007.
You shall be entitled to a total 24 days leave over a 12-month period (April 2007 – March 2008). This is inclusive of all kinds of leave-sick leave, casual leave and privilege leave. Other Terms & Conditions and benefits remain as per your previously stated.
Your salary will be reviewed in April of each year and increases will be based upon satisfactory or higher standard of performance in the position. Please read and sign the copy of the position description and return it to me before your commencement date.
Your Reporting Authority will be _________________, ___________[designation], Branch – _________.
Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning it to me at the earliest convenient time. Please also sign and return the attached confidentiality undertaking.
If you have any further queries do not hesitate to contact me or your Reporting Authority.
____________[Co. Name] congratulates you on your confirmation and wishes you well in your position.
For ___________[Co. name].
Authorized Signatory
Name Date:
Designation
I accept the above mentioned terms and conditions on confirmation to the position of Consultant – Recruitment, Branch – _________.
Signed:
Date:
From India, Bhopal
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Respected Sir,
I have been working in the HR Department since 1990, serving as a supervisor in HR. My responsibilities include various tasks such as typing, managing salaries, creating bonuses, and determining pay scales. However, my limitation lies in drafting letters due to my proficiency in English not being very high. As a result, my Head of Department takes the lead on this aspect of the work and presents all tasks to the superiors.
Geeta
From India, Delhi
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I have been working in the HR Department since 1990, serving as a supervisor in HR. My responsibilities include various tasks such as typing, managing salaries, creating bonuses, and determining pay scales. However, my limitation lies in drafting letters due to my proficiency in English not being very high. As a result, my Head of Department takes the lead on this aspect of the work and presents all tasks to the superiors.
Geeta
From India, Delhi
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Hi,
I work in a pharmaceutical company and would like to draft a congratulatory letter for a medical representative who has achieved sales for a particular month and won a gift for this accomplishment. Can you assist me in composing this letter?
From India, Mumbai
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I work in a pharmaceutical company and would like to draft a congratulatory letter for a medical representative who has achieved sales for a particular month and won a gift for this accomplishment. Can you assist me in composing this letter?
From India, Mumbai
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I started working in an organization 9 months ago, and I am due for confirmation according to our agreement, 6 months ago, but the company is doing nothing about it. I, therefore, want to send a letter of reminder to the management. Can you provide a sample of how to write the letter of reminder?
From Nigeria, Lagos
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From Nigeria, Lagos
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Respected colleagues,
The information provided by you is really very helpful. It would be great if you could help me with some more information. I need a leave letter format so that any candidate can approach me to take leave through email or through a leave card in my organization. Please respond at your earliest convenience.
From India, Bangalore
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The information provided by you is really very helpful. It would be great if you could help me with some more information. I need a leave letter format so that any candidate can approach me to take leave through email or through a leave card in my organization. Please respond at your earliest convenience.
From India, Bangalore
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