Dear all,
We are from a manufacturing setup and are a little confused about assigning employee ID or employee codes for all departments. Can anyone provide samples of employee codes or employee ID numbers for a manufacturing setup? I need it urgently as we are arranging for the employee ID cards. Please help me in this regard.
We have the following departments: Accounts, Administration, Production, Purchase, Maintenance, Marketing, Electrical, HR, Despatch, General, etc.
I am expecting a quick reply from someone involved in the same sector. Thank you.
From India, Madras
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7We are from a manufacturing setup and are a little confused about assigning employee ID or employee codes for all departments. Can anyone provide samples of employee codes or employee ID numbers for a manufacturing setup? I need it urgently as we are arranging for the employee ID cards. Please help me in this regard.
We have the following departments: Accounts, Administration, Production, Purchase, Maintenance, Marketing, Electrical, HR, Despatch, General, etc.
I am expecting a quick reply from someone involved in the same sector. Thank you.
From India, Madras
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Oh God, what a silly question! Dear, you arrange as per your preference. First, assign a department code like for the HR department, the employee code will be hr0001, hr002, etc. Similarly, for the purchase department, use codes like pur001, pur002, etc. The codes should contain both characters and numbers. Hope this explanation helps you.
From India, Angul
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From India, Angul
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I have done like that Previously but my mangement wants it different my dear rath_ratikanta.
From India, Madras
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From India, Madras
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1) You can take a range of numbers from 100 and allocate the same to your employees based on their date of joining.
2) You can allocate the respective departments with some alphabets/numbers like HR-B/9.
3) You can allocate codes to the different grades followed by the employee number.
For example: Trainee - TR*, Executive - Ex*, Manager - M.
Regards,
Duke
From India, Mumbai
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2) You can allocate the respective departments with some alphabets/numbers like HR-B/9.
3) You can allocate codes to the different grades followed by the employee number.
For example: Trainee - TR*, Executive - Ex*, Manager - M.
Regards,
Duke
From India, Mumbai
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Hi Duke, If I allocate Trainee, Executive or Manager diffenentlt, what shlould i do if those employee get promotion frequently? Is it appropriate to re-allocate codes? Kindly suggest.
From India, Delhi
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From India, Delhi
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Mr. Vandesh,
I really think the employee code should have the following combination:
Year of Appointment
First Letter of the Department
First Letter of the Employee Name
Serial No. of Job Enrollment as per HR Records
For example, if Mr. Arun was recruited for the Production department in 2009 as the 5th person for that department, then the code will be APR09005 (A - PR - 09 - 005). The addition of the zero in the last 3 digits depends on your company size.
From India, Bangalore
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I really think the employee code should have the following combination:
Year of Appointment
First Letter of the Department
First Letter of the Employee Name
Serial No. of Job Enrollment as per HR Records
For example, if Mr. Arun was recruited for the Production department in 2009 as the 5th person for that department, then the code will be APR09005 (A - PR - 09 - 005). The addition of the zero in the last 3 digits depends on your company size.
From India, Bangalore
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Hi,
See below for the list of abbreviations that correspond to the given categories:
- Accounts: AC001
- Administration: AD001
- Production: PR001
- Purchase: PU001
- Maintenance: MN001
- Marketing: MK001
- Electrical: EL001
- HR: HR001
- Despatch: DS001
- General: GE001
Following the provided list, the abbreviations are easy to identify. If you need further assistance, feel free to reach out.
Best regards,
Pradeep.
From India, Mumbai
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See below for the list of abbreviations that correspond to the given categories:
- Accounts: AC001
- Administration: AD001
- Production: PR001
- Purchase: PU001
- Maintenance: MN001
- Marketing: MK001
- Electrical: EL001
- HR: HR001
- Despatch: DS001
- General: GE001
Following the provided list, the abbreviations are easy to identify. If you need further assistance, feel free to reach out.
Best regards,
Pradeep.
From India, Mumbai
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You can assign an Employee ID based on their joining date, starting from 0001 or 1000. It should be a four or five-digit series to establish commonality. In case your company decides to implement automation in the future, this approach will facilitate the process seamlessly.
For codes corresponding to different departments, allocate them a two-digit code such as 10, 11, 12, beginning with service departments like Accounts and progressing to Production. The sequence for assigning codes is flexible; you can choose any order as long as departments of the same type are grouped together for easier recall later on.
Vijay Kumar Singh
From India, Delhi
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For codes corresponding to different departments, allocate them a two-digit code such as 10, 11, 12, beginning with service departments like Accounts and progressing to Production. The sequence for assigning codes is flexible; you can choose any order as long as departments of the same type are grouped together for easier recall later on.
Vijay Kumar Singh
From India, Delhi
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Dear venhadesh,
What Pradeepullanat had mentioned is fine. Again, there is not much methodology in preparing Employee Codes. Normally, it starts with the company name's diphthongs or the departmental abbreviations. Then, the numbers would start from 0001, 1000, 10000, 10001, etc.
It's a simple one, not a complex one...
Thank you.
From India, Bangalore
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What Pradeepullanat had mentioned is fine. Again, there is not much methodology in preparing Employee Codes. Normally, it starts with the company name's diphthongs or the departmental abbreviations. Then, the numbers would start from 0001, 1000, 10000, 10001, etc.
It's a simple one, not a complex one...
Thank you.
From India, Bangalore
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I think to maintain uniformity, my company arranges for employees to be assigned codes based on their date of entry, which also affects payroll. The Human Manager Software typically generates the codes as programmed.
My company, Consolidated Breweries (Subsidiary of Heineken International), uses codes regardless of the department. Examples include CB0001, CB0010, CB01053, etc. (Note: "CB" represents Consolidated Breweries).
I hope you find this information useful.
From Nigeria
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My company, Consolidated Breweries (Subsidiary of Heineken International), uses codes regardless of the department. Examples include CB0001, CB0010, CB01053, etc. (Note: "CB" represents Consolidated Breweries).
I hope you find this information useful.
From Nigeria
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Pls start with 110001 onwards in sequential order basing on the employee DOJ. Pls follow PF number also as per the DOJ start from 1 to ...........
From India, Visakhapatnam
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From India, Visakhapatnam
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Hi all,
Employee Code shall be given based on their dates of joining or seniority basis. It shall not be given department-wise, which would be a complexity one.
In case the company is an old one, give a cut-off date as 1-Apr-10, list out the employees as per their date of joining in sequential manner. Then you can give a code either from 101, 1001, or 10001.
It is suggested to give codification to all employees, though it is a multi-locational company, whether the recruitments take place centrally or not. We should get the data in such a way that the codes are given from one desk based on their respective dates of joining.
Regards,
vsure
From India, Hyderabad
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Employee Code shall be given based on their dates of joining or seniority basis. It shall not be given department-wise, which would be a complexity one.
In case the company is an old one, give a cut-off date as 1-Apr-10, list out the employees as per their date of joining in sequential manner. Then you can give a code either from 101, 1001, or 10001.
It is suggested to give codification to all employees, though it is a multi-locational company, whether the recruitments take place centrally or not. We should get the data in such a way that the codes are given from one desk based on their respective dates of joining.
Regards,
vsure
From India, Hyderabad
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Dear Mr. Venhadesh,
I think the employee code should be common for all, but you can differentiate between staff and operators.
For example:
Staff: 1100001
Operator: 5100001
(1 for Staff & 5 for Operators, 10 denotes the joining year)
Thank you.
T.S. Krishna Prasath
From India, Madras
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I think the employee code should be common for all, but you can differentiate between staff and operators.
For example:
Staff: 1100001
Operator: 5100001
(1 for Staff & 5 for Operators, 10 denotes the joining year)
Thank you.
T.S. Krishna Prasath
From India, Madras
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ID OF EMPLOYEE Format.doc