Hi,
You can do this in the following way:
1. Create company code: for Reliance Infocomm Limited, the code can be - RIL
2. Create Alphabetic codes for assets: for a water cooler, the code may be - WC
for a steel almirah, the code may be - SA
for a steel table, the code may be - ST
for Desktops, the code may be - DPC
for Laptops, the code may be - LPT, etc.
3. Create Deptt Code for departments: for Production, the code may be - PRDN
for Office Administration, the code may be - OA
for accounts, the code may be - AC
for finance, the code may be - FA
for Human Resources, the code may be - HR
for the MD office, the code may be - MD, etc.
4. Enter details in the register: for SL 01 in register 01, a water cooler in the HR dept purchased on 12.01.08 can be coded as RIL/HR/WC/001/12.01.08
5. Unlike accounts ledgers, Asset ledgers to be maintained page-wise. Opening Bal (with date) + Purchased (with date) - Damaged/sold on scrap, etc. = Closing balance of assets (with date).
6. This register has to be maintained by the Admin Dept.
I hope this information will help resolve any queries.
Thank you,
Tarun