What kind of administrative work should an HR manager handle? Please guide

What kind of administrative work should an HR manager handle?

Please guide.

Dear member, there is not a watertight demarcation between HR and Admin. The line that divides the two is blurred. However, before answering the query, can you please confirm the nature of your industry, total employee count, whether you are from HR or Admin, and what the area in square feet covered by your company is, etc.? Please provide sufficient context to get better replies.

Thanks,

Dinesh Divekar

Hi,

Human resources (HR) administrators: A guide to typical responsibilities

Recruitment and Hiring: HR admins oversee the recruitment process, including creating job descriptions, posting job ads, screening resumes, scheduling interviews, conducting background checks, and making job offers.

Onboarding and Orientation: They coordinate the onboarding process for new employees, ensuring they have the necessary paperwork, equipment, and training to start their roles smoothly.

Employee Records Management: HR admins maintain accurate records of employee information, including personal details, employment history, performance evaluations, and training records.

Benefits Administration: They manage employee benefits programs, such as health insurance, retirement plans, and vacation policies. This includes enrolling new employees in benefits plans and assisting with claims or inquiries.

Payroll Processing: HR admins ensure that employees are paid accurately and on time. This involves calculating wages, processing timesheets, and addressing any payroll-related issues.

Performance Management: They assist in performance evaluation processes, including setting performance goals, conducting reviews, and providing feedback to employees.

Policy Development and Compliance: HR admins help develop and implement company policies and procedures related to employment, ensuring compliance with relevant laws and regulations.

Employee Relations: They serve as a point of contact for employees regarding workplace issues, grievances, or conflicts, and may mediate disputes or facilitate resolutions.

Training and Development: HR admins organize training programs and professional development opportunities for employees to enhance their skills and knowledge.

Offboarding: When employees leave the company, HR admins handle the offboarding process, including conducting exit interviews, collecting company property, and processing final payments.

HRIS Management: They maintain and update the HR Information System (HRIS), which is used to store employee data, generate reports, and streamline HR processes.

Legal Compliance: HR admins stay informed about employment laws and regulations to ensure that the organization remains compliant with relevant legislation.

Employee Engagement: They may be involved in initiatives to promote employee morale, satisfaction, and engagement within the workplace.

Health and Safety: HR admins may play a role in ensuring a safe and healthy work environment by implementing safety protocols and addressing any occupational health concerns.

Miscellaneous Administrative Tasks: This could include answering employee inquiries, maintaining office supplies, scheduling meetings, and other general administrative duties.

Overall, HR administrators play a crucial role in supporting the organization's workforce by managing various aspects of employee relations, compliance, and administrative tasks.

Thanks

Hi Vedant,

Human Resource/Human Capital and Administration

Human Resource/Human Capital and Administration are two different departments with their own lines of responsibilities.

Responsibilities of Human Resource/Human Capital

In the case of Human Resource/Human Capital, HR primarily manages Talent Management and HR Operations, as Mr. Raghunath has provided a very good summary. Additionally, if HR is functioning as HRBP or Strategic HR, it becomes more involved with management and business to align deliverables.

Responsibilities of Administration

In the case of Administration, the responsibilities include Office Administration, Vendor Management, Maintenance of Office Utilities, and in large setups, Canteen and Transportation are also involved.

However, in a small setup, HR Admin is common. Also, in large MNCs, the HR and Admin Head is common, but the teams are different. In mid-level corporates, HR and Admin are two separate departments reporting identically. In such cases, if admin is part of HR, it is only restricted to employee-related admin activities and not office-related tasks.

This is as per my knowledge and experience.