New to HR? Need Guidance on Drafting Compliance Policies and Documents

Good Afternoon, I'm new to the HR domain and wanted some help to draft documents on the following related topics:

1. Developing and managing HR processes
2. Developing and monitoring organizational strategies
3. Developing and implementing human resources policies
4. Maintaining compliance with HR laws
5. Ensuring compliance with regulations

We are a Pvt. Ltd. company based in New Delhi.

Thanks and Regards,
Hena Khan

Dear Hena Khan, I wish you had given a little more information about yourself. Are you the owner of the company or the HR professional? Irrespective of your position, please note that the topics mentioned in your post require consulting. This work cannot be completed by just downloading the formats shared by other members.

Designing the HR processes or policies requires a study of the company's structure, understanding of the industry dynamics, etc. Also, much depends on whether your company belongs to the MSME sector, SME sector, etc. To do this work, you may hire a consultant from your area. He/she would be the right person to execute this task.

Thanks,

Dinesh Divekar

Hello Dinesh Ji, I'm working with GYPR Pvt. Ltd. as an HR & Recruitment Manager. My main purpose is to update the existing documents, especially HR compliance with HR laws. Any help will be highly appreciated.

Thanks & Regards,
Hena

Hi Heena ji, Yes, of course, an HR role is not just about forms; it is not as simple as it may appear. Being an HR Manager and Recruitment Manager entails significant responsibilities. While traditionally these roles were separate, in a small firm like yours, it is acceptable for these positions to be combined. It is crucial to note that management styles and policies vary from one company to another, depending on factors such as size, operations, etc.

Important Points to Consider

You have raised several important points, each covering a broad aspect:

1. Developing and managing HR processes
2. Developing and monitoring organizational strategies
3. Developing and implementing human resources policies
4. Maintaining compliance with HR laws
5. Ensuring compliance with regulations

In summary, it is essential to first understand the company's mission and values, analyze existing HR practices and policies, and identify areas where new action plans or policies need to be developed to comply with local laws and regulations. This includes aspects such as employee classification, code of conduct, basic rules, appointment procedures, dress codes, office hours, punctuality, attendance, leave policies, remuneration, probation periods, etc.

Policy Development and Recruitment

The development of policies depends on the above factors and should also align with the demands of the directors and leadership. In terms of recruitment, the focus should be on selecting the best procedures. HR functions as a centralized support service, addressing daily employee issues, guiding employees, and facilitating contributions to organizational growth.

I hope this helps in providing a clearer understanding of the HR responsibilities and considerations in your role.

Hi Hena-Khan,

It looks like you're listing tasks related to human resources management. Here's a breakdown of each point:

Developing and managing HR processes:

This involves creating and overseeing various HR processes such as recruitment, onboarding, performance management, training and development, compensation and benefits, employee relations, and HRIS (Human Resources Information System) management.

Develop and monitor organizational strategies:

HR plays a crucial role in aligning human capital with organizational goals. This involves developing strategies to attract, retain, and develop talent that supports the organization's objectives. Monitoring these strategies ensures that they remain effective and adaptable to changing circumstances.

Developing and implementing human resources policies:

HR policies outline the rules and guidelines for managing employees within an organization. Developing these policies involves assessing legal requirements, industry best practices, and organizational culture. Implementing them involves communicating policies to employees, providing training, and ensuring compliance.

Maintain compliance with HR laws:

HR professionals must stay updated on labor laws, employment regulations, and other legal requirements to ensure that the organization operates within the boundaries of the law. This includes areas such as equal employment opportunity, labor relations, wage and hour laws, workplace safety, and data privacy regulations.

Ensuring compliance with regulations:

In addition to labor laws, organizations may be subject to various regulations depending on their industry and location. This could include industry-specific regulations, government regulations, or international standards. HR plays a key role in ensuring that the organization complies with these regulations through policy development, training, audits, and reporting.

These tasks collectively contribute to effective human resources management, which is essential for creating a productive and legally compliant work environment.

Thanks

Although I am not an HR manager, I have learned in HR that you must strategize your HR function and its implementation based on Progress vs Yearly Objectives and Progress vs Monthly Objectives.

Your progress is dependent on how you or your team record HRIS data and how effectively you use the information. This includes various aspects such as Daily Manpower reports, complete filing (soft or hard), employee appraisals, performance evaluations, layoffs, resignations, terminations, workplace conflicts, employee engagement surveys, workforce demographics, leaves, bonuses, overtime, recruitments, and more.

All of this will enable real-time analysis, help in future planning and decision-making, and align your work with the company's objectives. Based on this information, you can achieve many milestones and control various aspects. For instance, regarding manpower or resignations, having all this information in HRIS allows you to adopt strategies to reduce turnover, review policies, hold meetings with department managers and the CEO. If policies restrict salary increments, you can suggest offering benefits instead or consider alternative strategic approaches.

Thank you.