Employee Sent to Singapore for Client Visit: Do We Need a Signed Agreement?

Hi, our company sent an employee to Singapore for a client visit. Should we get an agreement signed by the employee? Kindly advise me on any details.

We used to have this mutual agreement when we send our engineers for technical training or a conference. The basic objective is that the knowledge acquired should be shared with the company in the subsequent two or three years. Just in case the employee leaves the organization, it will also be a monetary loss apart from knowledge loss. Therefore, take into account the ticket or travel cost, accommodation or stay cost, cost of registration, or anything relating to the training. In case an employee leaves within 3 years, he may have to forfeit a certain amount, within 2 years a specific amount... like that you can design an undertaking before the employee is nominated for training.

Best wishes

Hi, you can get an indemnity bond type of agreement, but what will be the duration of the trip? If it is just one visit for a couple of days, then you cannot justify expecting the employee to serve for a considerable number of years.

Dear member,

The information you have provided is insufficient. Whether inland or abroad, employees visit either potential clients or service existing clients. What risk(s) do you foresee from such visits, and what agreement would you like to have with the employee?

In the appointment letters, a clause on the non-disclosure of information is always inserted. In addition to this clause, what agreement would you like to have with the employee?

To protect the company's interests, identify what topics the employee can or cannot discuss with the client. Before the employee embarks on a visit, issue this letter on the company's letterhead.

While suggesting the above, let me caution you that making a legal agreement or issuing a letter could deter the employees, and they may not be able to perform their business activities freely.

Thanks,

Dinesh Divekar