How Do I Write an Absconding Notice for an Employee Caught in Unethical Practices?

One of my employees was caught conducting unethical practices. Management is asking to abscond the employee immediately. Can anyone guide me on how to write an absconding notice as this is my first time handling such a case?

Understanding 'Absconding Notice'

What do you mean by 'absconding notice'? From where did you get such a name? You only asked the employee to leave the organization. Then why don't you serve a termination letter? If the misconduct is proved, you can very well terminate the employee by showing the reasons proved in the inquiry. If, on the other hand, there is a mutual separation, then you can ask the employee to resign and go.

The Concept of Absconding

A person becomes absconding only when they disappear and hide somewhere. When an employee takes leave without intimation, the new generation HRs declare them as 'absconding'. Legally, this has further complications because it is a word causing stigma, and the employee can very well sue the HR for declaring them as absconding. You can say that the "employee has 'abandoned' the job but do not write the employee is 'absconding'.

Dear Rahul,

Here is the suggested draft:

Dear (Name),

It is with regret that we must inform you that the management of [Company Name] has been made aware of your involvement in unethical conduct within the organization. This conduct is in direct violation of the company's code of conduct and the standards of professional behavior we expect from all employees.

Your actions have been thoroughly investigated, and based on the evidence gathered, it has been determined that you have breached the trust and integrity of [Company Name].

As a result of your unethical conduct and as per the company's policies, the company has decided to terminate your employment with us. Your last working day was [Mention his LWD], and you are expected to return any company property and other materials in your possession by [mention date].

Furthermore, please be advised that your final paycheck will be processed and sent to you according to our regular payroll schedule. Any outstanding benefits or dues will also be settled accordingly.

Regrettably, we have reached this conclusion, but the integrity and reputation of [Your Company Name] must be upheld at all times. We trust that you will learn from this experience and take the necessary steps to maintain ethical conduct and professionalism in your future endeavors.

We wish you the very best for your future endeavors.

Regards,
Your Email Signature

@Sapna Panwar, the issue is not actually absenteeism, but the employee has been caught engaging in some unethical practices. It could be anything, but obviously, it is a major misconduct.