Hi
To calculate the number of casual leaves (CL) an employee is eligible for on a monthly basis, you'll first need to determine the total number of leaves they are entitled to annually. In this case, you mentioned that your company provides 8 casual leaves per year.
Next, you divide the total number of leaves by 12 (the number of months in a year) to get the monthly allocation.
For example:
Total CL per year = 8 leaves
Monthly CL = Total CL per year / 12 months = 8 / 12 = 0.67 (rounded up to the nearest whole number, which is 1)
So, the employee is entitled to approximately 0.67 casual leaves per month, which is rounded up to 1 leave per month.
If an employee joins in the middle of a year, you'll need to prorate their leave entitlement for that year.
For example, if an employee joins in April, they would be entitled to:
Total CL for the year = 8 leaves
Months remaining in the year (April to December) = 9 months
Prorated CL = (Total CL for the year / 12) * Months remaining in the year
= (8 / 12) * 9
= 6 leaves
So, the employee who joins in April would be entitled to 6 casual leaves for that year.
Anyway, these calculations are based on a simple prorated allocation. If your company has specific policies or rules regarding leave calculations, be sure to follow those.
Thanks,