Leave Calculation Dilemma: Is Sunday a Loss of Pay or a Weekly Off in This Scenario?

Dear Senior, I have a query related to leave calculation:

Leave Calculation Scenario

Let's say an employee is on leave for a week from Monday to the following Monday, and he has a leave balance of 4 days.

Salary Calculation After Leave Adjustment

Monday to Thursday (adjusted from his leave balance)
Friday to Monday (Loss of Pay)

Should I consider Sunday as a Loss of Pay or as a Weekly Off?

Note: Let's consider 30/31/28 days as the basis for salary computation.

There are several ways to consider weekly off:

1. If an employee is present for at least 3 days in a week.
2. If the employee is present on Saturday or Sunday or both days (prefix and suffix).
3. If an employee has availed 3 Earned Leave in the week (as well as present days).

You can create a policy according to your company because there is no hard and fast rule for sandwich leave.

Hi, To calculate the employee's salary after adjusting his leaves, you'll need to follow these steps:

Determine the Total Days in the Week:

Monday to Thursday = 4 days (adjusted from leave balance)
Friday to Monday = 4 days (Loss of Pay)

Consider Sunday:

If Sunday is considered a Weekly Off for the employee, you don't need to deduct pay for Sunday. It's part of the normal weekly off days.

Calculate Daily Salary:

Divide the employee's monthly salary by the total days in a month (30, 31, or 28, as per your organization's policy) to get the daily salary.

Calculate Salary for Monday to Thursday:

Multiply the daily salary by 4 (for the days the employee is on leave).

Calculate Loss of Pay for Friday to Monday:

Multiply the daily salary by 4 (for the days without leave).

Total Salary Adjustment:

Subtract the Loss of Pay from the Salary for Monday to Thursday.

Here's a formula to represent this:

Total Salary = (Daily Salary * Total Leave Days) - (Daily Salary * Total Loss of Pay Days)

Keep in mind that if Sunday is considered a Loss of Pay day instead of a Weekly Off, you'll need to adjust the calculation accordingly.

Note: This is a general calculation, and it's important to ensure that your company's policies and local labor laws are followed when calculating salaries for leaves. Always double-check with your HR department or relevant personnel to ensure accuracy and compliance.

Thanks,