Monthly Payslip Confusion: Do Breakups Change or Just the Deductions?

Hello all, I have a query related to payslips. While preparing the monthly payslip, will there be variations in the breakup, or will the breakup be the same, with only the deductions showing?

Hi, I hope you are referring to variation due to loss of pay or a new joiner who joined in the middle of the month.

Obviously, based on the number of days worked, variation will be present in the earned Gross.

Columns in the Payslip

For better understanding, you can have 3 columns in the payslip like:

1) Fixed Gross with break-up (which will not change unless there is a pay revision on a yearly basis).

2) Earned Gross (based on the number of days worked for the month) which will vary from the fixed Gross in case of loss of pay/Employee joining in the middle of the pay cycle. Accordingly, all components will vary, right Basic/HRA/Conveyance/other Allowances.

3) Deduction column: Statutory deductions like PF/ESI/PT/Income Tax will reflect here.

Net salary will be the amount that will be arrived at after deducting the total deduction amount from the Earned Gross.

Hi, thanks for the response. Please check the payslip I attached and share your views. I have not mentioned the fixed breakup, just the payslip according to a monthly basis. Is this the right variation in the monthly breakup after deductions?

Hi, while this is okay in principle, you can add the earned gross total, which is missing.

The earned gross is 65,000/-, and then deductions are made for PF, Advance, and TDS before arriving at the net salary. The payslip does not present the information in the correct format. In the earned gross section, the net earnings are displayed, which is inaccurate. There should be a column for the actual earned gross, a deduction column, and the net salary should be the difference between the earned gross and deductions, which is currently not reflected on the payslip.

Regards, S K Bandyopadhyay