How Can I Politely Remind Employees to Use the Mandatory Face/Finger Scanner?

Dear All,

Please help me create an announcement letter to all employees regarding the use of the Face/Finger Scanner. The Face/Finger scanner has already been installed at the Staff Entrance. I need to send an email to all employees instructing them to use the scanner when they arrive at work and before leaving the office. This is mandatory because some employees are not registering their face/finger when they arrive or depart from the workplace. I appreciate everyone's assistance in drafting a polite letter.

Thank you!

Just write what you have written to us. You have already basically written the email; just tidy it up and send it. Make sure you tell them what the penalties will be if they don't comply. Don't tell people things are mandatory without telling them exactly what will happen if they choose to disobey the rules. Ensure you have a distinct and unambiguous policy in place to control this.

To: All Employees

Subject: Mandatory Use of Face/Finger Scanner-Biometric Attendance

As part of our ongoing efforts to improve and streamline our attendance management system, we are implementing a mandatory face/finger scanner-biometric attendance system for all employees. This system will replace the manual attendance system currently in place.

Starting from [date], all employees are required to use the face/finger scanner-biometric attendance system to clock in and out of work. The system uses advanced biometric technology to accurately record each employee's attendance, ensuring that our records are accurate and reliable.

The use of this system is mandatory for all employees, regardless of their position or department. Failure to comply with this policy may result in disciplinary action.

We understand that some employees may have concerns regarding the use of biometric technology. Please be assured that the system is fully secure and has been implemented in compliance with all relevant laws and regulations. All biometric data will be stored securely and will only be used for attendance management purposes.

We believe that this system will benefit both the company and our employees, as it will reduce the likelihood of errors and improve the efficiency of our attendance management processes. We appreciate your cooperation in this matter.

Thank you for your attention to this important announcement.

Sincerely
[Your Position]