How Should HR Handle a Resignation Email from a New Employee Within the First Week?

What procedure should be followed if the employee sends a resignation via email within one week of joining? It is important to handle resignations promptly and professionally, regardless of the timing. Upon receiving the resignation email, the HR department or the immediate supervisor should acknowledge receipt of the resignation and initiate the necessary exit procedures. The employee's notice period and any other relevant policies outlined in the employment contract should be followed. Additionally, an exit interview may be conducted to gather feedback and insights from the departing employee. Overall, the key is to ensure a smooth transition for both the departing employee and the organization.

Dear member,

Did you issue the appointment letter to the employee? If yes, then tell the employee to adhere to the terms and conditions of the separation mentioned in the appointment letter.

If the appointment letter has not been issued, then the terms and conditions of the separation are not binding on him/her.

In the meanwhile, do not register the employee's name on the PF portal. Show the employee as a casual employee and clear the payment for a week or so.

Larger Issues to Consider

However, the larger issue is why the employee felt the need to resign in just a week. What were the compelling reasons? Does he/she consider themselves a misfit in the company's culture? Did the HOD treat him/her harshly? Is it that the employee got a better opportunity? Rather than procedural norms for the separation, these are the issues your company needs to ponder.

Thanks,

Dinesh Divekar

Hi, find out the reason for resignation. As the employee communicated their resignation through email, they might not serve the notice period. Considering the very short period, you may close the file. Inform the employee that if the proper notice period is not served, then proper relieving will not be given. Based on the DOJ of the employee, if PF/ESI is already processed, then you need to pay the same.