Reissuing Relieving letter

Greetings,

If the employee asks for a copy of Relieving letter as he/ she has lost an original copy, so does the employer need to mention that it is a duplicate copy or use duplicate mark while reissuing the letter?

The date on the letter should be the same when original relieving letter was issued or the current date?

Dear Megha Joshi,

You can exercise either option. There is no hard and fast rule as such.

Better to issue the same letter with the "Duplicate" mark. In this case, you need to issue the letter with the old date.

You may issue the letter with the current date by adding a sentence, "This letter is issued second time as the employee claims to have lost the letter issued to him on _____".

Before issuing the letter, ask the employee to submit the application in the hard copy.

Thanks,

Dinesh Divekar

Dear Mega,
Definitely you can Re- issue the Relieving letter again. You can ask the concern employee to write an application regarding the lost of the letter and issue the new relieving letter.
You can mention We are Reissuing This Relieving Letter as per the request of employee.

Can we consider an email from employee stating he has lost an original copy of relieving letter as sufficient document to issue the duplicate copy?

Yes Megha you can consider without any doubt.