How Do I Track Pro-Rata Leave for Employees on Probation Without Salary Deductions?

Dear All, I wanted to know how to calculate leave on a pro-rata basis.

Total Leaves
Total Leaves: 24 - PL (Paid Leave) - 14, CL (Casual Leave) - 10.

In my organization, employees on probation are initially allotted only 2 leaves for 6 months. If they take more than that, based on senior authorities' suggestion, we are not supposed to deduct it from their salary. Instead, we will allocate them the leave and deduct the same from their leave balance whenever they complete the probation period.

My question is, how do I maintain the leave record data for the same?

Thank you.

Dear member,

Is your company covered under the Shops and Establishment Act or Factory Act?

Before answering your query on how to maintain records of employee leave, let me first suggest you check whether you comply with either act as applicable to you. This is because I doubt whether either act will allow two days' leave in six months. In the state of Karnataka, it is one day of leave per month.

Secondly, the plural for "employee leave" is not "employee leaves." Yes, the word "leave" has a plural but not in the context of our use.

Maintaining the records of employee leave

What type of software do you use? Nowadays, employee attendance is linked to software, and even ordinary software has a provision to calculate employee leave. You just have to specify the rules of the employee leave to the software agency.

In many companies, the leave records are displayed on the employee's salary slip. Four columns are mentioned, i.e., leave carried forward from the previous month, leave availed of (in the month), leave credited (in the month), and balance leave at the end of the month.

Thanks,

Dinesh Divekar