Need Help Understanding My Task on Organization Assessment – Any Advice?

Dear All, My boss has given me a task regarding Organization Assessment. Please guide me about this task.

Thanking you,

Regards, Qasim Raza

Please share more details on what his expectations are, as this can be a very broad exercise.

Organization Assessment

I would like to provide a report addressing various aspects such as departments' progress, company progress, employees' performance, employee & employer survey, quality management, improvement of business strategies, suggestions for department improvement strategies, value addition to company vision and goals, company SWOT analysis, company feasibility report, PESTLE and SOAR analysis, and performing TOWS matrix to create a shared vision for the future.

Setting New KPIs and Strategies

Setting new KPIs, KRAs, KSAs, revising JDs & job analysis, improving new strategies in recruitment & selection, controlling absenteeism, improving employee performance, controlling turnover ratio, improving health & safety, enhancing workplace strategies, reducing expenses & overtime, and finally compiling all the reports to prepare a final report on the company's overall progress for the last years. This report will include suggestions, improvements, and achievements to attain the future goals/vision.

Dear Qasim Raza,

Organizational Assessment Methods

The organizational assessment can be done on the following two counts:

a) SWOT Analysis: Through a comprehensive questionnaire, the strengths and weaknesses are assessed. Based on this analysis, it is further analyzed whether an opportunity can be availed of from the strength. Likewise, whether today's organizational weakness can pose a threat tomorrow. Nevertheless, there can be a threat independent of the organization's weakness also. After doing SWOT Analysis, an action plan is made to avail of the opportunities and eradicate the weaknesses.

b) Cultural Survey: Cultural surveys are different from the "Employee Satisfaction Surveys." While the former focuses on what they observe in the organization, the latter is on how they view what happens in the organization. When I say "organization's culture," I do not mean to say culture as a single entity. However, many sub-cultures exist within the organization. A few of them are as below:

i) A culture of performance
ii) A culture of teamwork
iii) A culture of accountability
iv) A culture of ownership
v) A culture of communication
vi) A culture of empowerment
vii) A culture of justice and fairness
viii) A culture of feedback and so on

After conducting an organization's culture survey, an action plan is made to improve a particular sub-culture for which there are the least marks.

Conducting SWOT Analysis and an organization's cultural survey requires an expert's assistance. These things cannot be done after downloading something from Google. "Half knowledge is dangerous," says the adage. The adage could come true if tinkering is done with the system.

Thanks,

Dinesh Divekar
[Phone Number Removed For Privacy-Reasons]

Dear Mr. Dinesh, First of all, I am thankful to you for your kind response. Some points you have suggested to improve, and the remaining are pending. It is requested that your further guidance is appreciated accordingly, above-mentioned points for organization assessment.

Thanking you,

Regards