Why Is Email the Best Tool for Our Internal Communication? Let's Discuss!

Dear Team,

As we continue to strive for efficient communication within our organization, I would like to remind everyone about the importance of utilizing email as a primary tool for internal communication. Email not only allows for quick and easy exchanges of information but also provides a written record of conversations for future reference.

Effective immediately,
Please ensure that all official communication, announcements, requests, and updates are shared via email to ensure clarity, transparency, and accountability across teams.

If you have any questions or need assistance in using email more effectively, please do not hesitate to reach out to the IT department for support. Let's work together to streamline our communication processes and enhance productivity in the workplace.

Thank you for your attention to this matter.

Best regards
[Your Position]
[Your Contact Information]

In addition to telling them to use email, you must give them a compelling reason why. If I work for your company, why would I send an email to the guy who sits at the desk next to me? I can just tell him what I want to say. Don't make arbitrary rules unless you have a very, very good reason for doing so. Otherwise, you know as well as I do, no one will take any notice of what they perceive as your silly rules.