Hi, One of your employees absconded without any information and later sent a resignation letter without serving the notice period of 3 months. Now, how to proceed? Hope the above is your question.
Sending a Warning Letter
Please send a warning letter through RPAD advising him to report to the office. Mention that his resignation letter via email is not accepted and, as per the terms and conditions of his appointment order, he is supposed to serve 3 months, whereas he left without information.
Timeframe for Reporting Back
Give him a timeframe to report back, say 15-20 days. In the warning letter, mention that if he fails to report to the office on or before [insert date], his services will be terminated without any further information, and his full and final settlement will be forfeited towards the shortfall in the notice period.
Communication and Explanation
Meanwhile, if you can reach him by phone, talk to him and explain that absconding is not a good practice. Explain to him that in case of any future Background Verification (BGV) by his future employer, you will be forced to give negative feedback only, etc.
Final Steps if No Response
If he fails to report back, close the file after serving termination.