Dear Durga Motaparthi,
Understanding the Industry Context
What is the nature of your industry? What is your finished product? What is your designation?
Analyzing Employee Breaks
If the employees are in a position to take a long break, it could be because of not having enough work to do. Despite having surplus time available, if employees are spending extended periods on breaks, it may indicate a lack of a learning attitude.
Therefore, before instructing them to reduce their breaks, I suggest conducting a workload analysis. This analysis will help identify individuals with work gaps that they are filling with prolonged breaks.
Managerial Oversight
If employees are taking longer breaks, it raises the question of why their managers are permitting this behavior. Could it be considered a managerial failure?
Engaging Employees for Productivity
Another approach is to engage employees in a brainstorming session to enhance personal or departmental productivity. A follow-up brainstorming session could focus on self-learning. If employees can demonstrate increased departmental productivity through learning a new subject, suitable recognition could be provided.
Please provide us with additional information. While requesting the email draft is acceptable, it would be unfair to proceed without the necessary context.
Thanks,
Dinesh Divekar