Dear Sowsri2006,
Generally, the companies distribute a sweet box during Deepavali. However, does your company distributes gifts also? Anyway, you may use the following draft:
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Subject: - Distribution of Deepavali Gift/Sweets
Dear all,
Greetings for the day. Let the festival of lights bring light to your and your family's lives.
As usual, this year also our company has decided to distribute sweets/gifts on the occasion of Deepavali. The process of distribution has started and a few employees who attended the office in person have collected the parcels also. However, a few employees who work from home, have requested to parcel the courier.
When we made the market enquiries, it was observed that the courier charges of the branded courier companies are exorbitant. The charges remain prohibitive even for the high number of parcels. Furthermore, to avoid damage to the boxes, it would require an additional layer of packing. This will incur the additional packing cost.
On the other hand, if we use unbranded courier companies, there are risks like delay in delivery, damage to the boxes or loss of the boxes.
Against this backdrop, the employees are urged to visit the office to collect their sweet box/gift. Please confirm about your visit to _______ (name of the employee) so that a sufficient number of boxes are kept ready. The last day by which the sweet boxes can be collected is ________.
The staff members are requested to cooperate.
Thanks,
________
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Dinesh Divekar