How Do I Approach a College to Recruit Interns? Seeking Advice and Email Format

My company wants to hire interns from a particular college. What is the procedure? Need a mail format to send to the college asking for interns. Please assist. Thanks.

Dear [College Name] Admissions Office,

I hope this email finds you well. I am reaching out on behalf of [Company Name], a [description of your company]. We are interested in offering internship opportunities to students from your esteemed institution.

Could you please provide information on the procedure for recruiting interns from your college? Additionally, we would appreciate it if you could share a mail format that we can use to formally request interns from your institution.

Thank you for your assistance in this matter. We look forward to the possibility of collaborating with your college to provide valuable learning experiences for your students.

Warm regards
[Your Position]
[Company Name]
[Contact Information]

Dear Isher DN,

You wish to hire interns from a certain college. However, have you prepared the Internship Training Plan (ITP)?

Roughly, you need to include the following in your letter:

a) Duration of the internship
b) Will the selection be based on academic performance? If yes, then the performance of which semester will be considered? What will be the cut-off percentage? What will be your policy for the students who meet the requirement of the cut-off percentage but also have a backlog of previous semesters?
c) What will be the selection methodology? Will you conduct tests? If yes, then you need to include the timetable that mentions written tests, personal interviews, etc. Will there be multiple batches? Where will the selection happen? Will it be at your company premises or at the college?
d) Will you pay the internship allowance? If yes, when will it be paid, and how will it be paid?
e) Will you conduct a test at the end of the internship?
f) Other than the internship allowance, what facilities will be provided to the interns that are generally provided to the regular employees? (For example, a few star hotels provide free meals and laundry facilities to the interns).
g) Like other employees, will interns be required to adhere to safety precautions? Will they be required to wear PPEs, and if so, will the company provide those free of cost?
h) Will there be any other restrictions like the use of mobile phones, etc.?
i) Have you prepared a list of dos and don'ts for the interns? If yes, will it be provided on the first day of the training?

I hope you will be able to prepare your letter based on the above points. However, even before you send a letter, I recommend you talk to the placement officer of the college and obtain information on how other companies select the interns.

All the best!

Dinesh Divekar

Approaching Colleges for Recruitment

You may write to the Director, Principal, or Placement Officer of the particular college with a letter showing your interest in recruiting trainees. Ask them to furnish a list of the best final-year students of a particular course who are going to graduate in the coming months. Inquire whether the college has facilities to conduct campus interviews. If yes, request details of the schedule for the proposed campus interview. Also, ask about the total number of students available for placement to meet your requirements. Based on the feedback you receive, you can plan the next steps for your campus interview.

Regards,
Dr. M. K. Ravi

Approaching the College Placement Department

Every college has a placement department. Approach them and work out the placement requirements with them. Basically, a college will ask a company for an internship training program that follows the standard guidelines of the university study pattern.

Ensuring Compliance with Internship Requirements

Secondly, it would also look for the fulfillment of the internship act being properly taken care of by the company. A company has to issue certificates to students stating that the candidate has successfully completed the internship.

Benefits of Hiring Interns from College

The overall idea of hiring interns from college is to assure the colleges that the students are imparted with the skill sets they need to enhance their careers and make them industry-ready in their profession.

If you want to hire interns from a particular college, you can share the "Letter of Internship" with the college containing details such as the number of interns you want to hire, the duration of the internship, whether it is paid or unpaid, and also specify the relevant fields/courses from which you want to hire interns.

Regards,
Brinda Bhatt

Hello Isher DN,

Hiring interns can be challenging if you are not familiar with this process. Here are three steps you should take to make sure your company finds the best interns you want:

Set goals for interns

Before interns are hired, it's important to set goals for them. These should be realistic and achievable within the time period they will be working for your company.

Define interns' tasks

It's important to define interns' tasks. It's best if interns are assigned simple, everyday tasks that they can do without supervision.

Divide interns' tasks

Interns must work in an organized and structured way. For that, you should divide the tasks among interns, and they can take turns doing the jobs.

Once you do all the aforementioned steps, you can directly contact the college via call or email and tell them that you are interested in hiring interns for your organization.