Dear Md Polash Miah,
It is important for the company's administration to cut down the administrative costs or wasteful expenditure. However, this can best be achieved by involving the employees and measuring the costs at the various heads.
In view of this, before issuing the circular through email, first, measure the cost on the following counts:
a) Consumption of the units of electric power per person per month
b) Consumption of the units of water per person per month
c) How many elevators do you have? Have you measured how many times elevators travel per day? Instal the electric meter and find out the consumption of the units of electric power per elevator per day.
d) Identify other places where the measurement can be done.
Once you have collected the data, do the month-wise analysis or day-wise analysis and include this data in the circular. Please note that numbers always sensitise the human mind. In the same circular, make a request to the employees to come forward to come with suggestions to cut down the cost.
While cutting down the backend costs is important, do not cut down on the security personnel or security lights etc. Identify the scope to merge the activities or club the activities to save the costs.
If you just issue a circular through email to cut down the utility bills or costs, the employees might ignore it considering it yet another rhetoric by the management.
Thanks,
Dinesh Divekar