Managing Company Equipment for Remote Work: How Can We Prevent Future Issues?

Hello Everyone, I want advice from all of you. I am working in a startup-based company. We provide our employees with a CPU and monitor for work from home. We take consent forms from them. What else should we do to avoid any future consequences?

Dear HR-Xrguerrill,

To enable employees to work from home (WFH), you have issued company assets to them. While issuing the assets, you mentioned that you had taken a "consent form" from the employees. However, what kind of consent have you taken from them?

In fact, there is nothing like consent. Computers, laptops, or their accessories are the fixed assets of the company. If employees are issued a fixed asset, then each employee must sign the "Loan Card." On the loan card, details of the assets like product description, model, make, year of purchase, value, etc., are written. Additionally, an undertaking is taken to recover the depreciated price of the asset in case of "willful damage." This loan card acts as evidence of the allocation of the asset. It's better to get the loan card signed by the HOD too.

Your question is "What should we do more to avoid any future consequences?" What consequences do you foresee? Many times, companies invite problems because of improper records. Therefore, I recommend you maintain proper records. If you visualize different consequences, then please specify them.

Thanks,

Dinesh Divekar

In addition to Dinesh's comments above, I would also check that the equipment has adequate insurance cover in case of loss or damage.

Regards, Harsh