How Can I Politely Remind Employees About the Importance of Training Attendance?

I'm an HR professional in a reputed startup company. We are currently conducting training sessions for our employees, and I have observed that some employees are not attending these sessions regularly.

I would appreciate your advice on how to formally notify them about the importance of attending these training sessions. The objective is to send a gentle reminder to all employees in a considerate manner.

Thank you for your assistance.

Best regards,
[Your Name]
[Your Position]

Dear Barro,

If the company arranges a training program and a few employees are irregular in their attendance, then this is a serious matter. Training conducted by the company is a good opportunity for personal development for the employees. If a few employees do not understand the benefits of the training, then they are doomed to fail.

Anyway, before issuing the notice, I recommend you talk to them and find out the reasons for their non-attendance. If the reasons are not valid, then the situation merits the issuance of a warning letter and not a "soft letter." Non-attendance of the training is a serious matter and it cannot be treated with kid gloves.

Whether a soft or hard letter, I recommend you prepare the draft on your own and upload it on this forum. Some seniors like me will correct it. If you attempt to write the letter, you will be availing of a chance to improve yourself.

Thanks,

Dinesh Divekar

Addressing Non-attendance in Training Sessions

If the employees are not regularly attending the training sessions, please examine the reasons before sending a notice.

Off-the-Job Training

If it is off-the-job training and the employees are not attending, it needs to be corrected.

On-the-Job Training

If the employees are on the job and have not been relieved for the training hours/sessions, please ensure their presence by making alternative arrangements to attend to their urgent work.

In my view, one should refrain from looking at non-attendance as a mere discipline issue. Generally, employees enjoy attending training as it gives them an exciting learning opportunity away from the daily work routine. The approach should be to probe the reasons for non-attendance. Perhaps it may reveal some genuine reasons for doing so. A one-on-one talk may be a better action than written communication for solving this minor aberration on the part of a handful of employees.

Regards, Vinayak Nagarkar
HR and Employee Relations Consultant