Dear Megha,
Paragraph-wise replies to your post are as below:
Hello everyone , as I know first we give offer letter to selected employee, then after his/her joining we generate appointment letter. My question is that can we give appointment letter after 3 months?
Reply: - One the employee joins, appointment letter has to be issued immediately. Nevertheless, your company must be coming under the provisions of either the Factory Act or Shops and Establishment Act. Please check the provisions of the act of your state, as applicable.
If Yes do we need to issue anything a part from offer letter ?
Reply: - Any letter, whether offer letter or appointment letter or any other letter has to be clearly-worded. Ambiguity could create the problems for you as well as for the newly joined employee.
My company is planning to change current policy they want that after 1 month of training we will decide whether we will continue with the candidate or not so what should be the proper practice for the same ?
Reply: - If your company wishes to adopt the above practice, then it is free to do so. However, include these provisions of the appointment clearly in the "Offer Letter". It is up to the job candidates whether to accept these conditions or not.
They want if someone is not performing we will hire them in a month or if there will be chances of improvement another next month he will be on training & also they want initial 3 Months we will not pay full CTC will pay basic salary , So want suggestions who can we go for it ?
Reply: - If you wish to adopt this kind of recruitment practices then you are free to do so. However, write clearly all this in the "Offer Letter", a letter that is immediately issued after the selection of the candidate. Going further, once the candidate joins, you may issue the "Appointment Letter" only for the three months. If the newly joined employee fulfils your requirement then you may issue a permanent appointment letter.
Comments from HR Management Point of view: - You have asked certain questions and those have been replied to also. However, if one were to read between the lines, one can very well understand your company is unable to attract or select the quality candidate. The quality candidate could be leaving in the short while also. Therefore, the malaise could be lying somewhere but your company wishes to address it superficially by changing the rules of appointment for the first few months of appointment.
How to attract top-notch candidates depends on the company's brand image. Not all companies will have a good brand image but then much depends on the quality of the recruitment and selection and ability to pay as per market standards also.
Honey attracts the honeybees is the rule of nature. The job candidates make a beeline in front of the good companies. Those companies do not impose any kind of conditions. Why do American companies have a 5-day culture? Why do they expect employees to just work for 8 hours per day and yet their productivity is much higher? These are the questions on which leadership of your company has to ponder on!
Thanks,
Dinesh Divekar