How to Register a New Unit Under EPF When PAN Is Already Linked to Another Business?

Dear All, We are involved in the manufacturing of confectionery and are registered with ESI and PF as a proprietary firm. Now, we have started another unit and are attempting to register under ESI and PF with the same PAN, as we remain a proprietary firm. ESI has allotted a code number, but EPF is displaying a message indicating that the PAN is already linked to another establishment.

Could anyone please guide me on how to register under EPF?

Thank you.

Hi Hanuma, please provide some more details. Have you registered the second unit in the same name or a different name? Is your branch dealing in the same business? Are both units located in the same place? How about your GST and PT registrations? Are you accounting and assessing transactions in the one and only firm for IT returns?

Thank you.

Thank you for your reply. We have registered our unit with the same name but added Unit II. Both are in different locations, and we are dealing with the same business. GST and PT registrations are different. Please await your reply.

Regards, Hanuma

Understanding GST and PAN for Proprietorship Firms

It is understood that GST may differ for other branches under the same registered name, even if the PAN remains the same for a proprietorship firm. As a proprietorship firm, you will not be allotted more than one PAN. When you open more than one unit, you can file consolidated accounts and IT returns as an assessee based on one PAN. Similarly, EPF can follow a similar system.

The Role of UAN in EPF Management

Since UAN has been introduced to cover all transactions of an employee under one EPF/UAN account, regardless of the employer, it is possible for one employee to be transferred to your other units/branches at any time. Previously, multiple job changes resulted in the opening of multiple EPF accounts, one with each employer. However, with UAN, each EPFO member can consolidate multiple accounts into a single account. Now, whenever an employee is transferred from one branch to another, they will be able to see their passbook statement or PF transactions in one place based on UAN details.

Guidelines for EPF Remittances and Filing Returns

Regarding remittances and filing returns for EPF, EPFO has provided certain guidelines, which are attached for your reference and guidance. I hope this information helps you resolve the issues.

EPF Registration for Proprietary Firms

One proprietor should have one code for EPF. You can also add various units for other states by opening sub-codes.

Thank you.

Dear All, We are a contract labor company registered in ESI and PF as a manpower supply. Now, we have started another contract labor company and are trying to register under ESI and PF with the same PAN, as we are a manpower supply. ESI has allotted a code number, but EPF is showing a message that the PAN is already linked to another establishment. Can anybody please guide me on how to register under EPF?

Thanking you,

[Email Removed For Privacy Reasons]

Dear All,

We are manufacturers of confectionery and are registered in ESI and PF as a proprietary firm. Now, we have started another unit and are trying to register under ESI and PF with the same PAN as we are a proprietary firm. ESI has allotted a code number, but EPF is showing a message that the PAN is already linked to another establishment.

Can anybody please guide me on how to register under EPF? Thank you.

I am facing the same problem. Please help me.

Hi, you can use the same PF code for the new unit as well, or if needed, you can apply for a PF subcode.

You have to get the subunit code by going to Establishment > Branches (Form 2A). After filling in the required details, you will receive the subunit code. Make sure to update Form 5A as well.

Thanks & Regards,
Pon Murugapandian P