How Can the Admin Department Improve Processes to Better Serve Stakeholders?

Dear all, although the Admin department is taking utmost care and importance and giving its best efforts to serve its stakeholders to complete the given assignments and tasks within the deadline, as a service department, Administration is also required to update/improve its way of working to satisfy its stakeholders.

In this regard, we request you to suggest some important process improvements required from the Admin Dept to develop better processes and initiatives to deliver 100% output by mitigating the risks, issues, and challenges in work groups/Business Units for better coordination and results.

We need your input, please.

Dear RaghDeepak,

Improving Administrative Efficiency

Administration is always comprehensive. It is all about creating records that can be retrieved with the least possible delay and making SOPs based on past experiences. However, to reduce the workload, the following can be done:

a) Record lessons learned from past events.
b) Use Google Calendar extensively to record as much information as possible.
c) Use Google Contacts with all the features.
d) Sync your phone with Google Contacts and Google Calendar.
e) Use a high-quality smartphone. Never store information only on the office computer; store parallel information on your mobile phone as well.
f) Scan as many documents as you can. You should be able to access the scanned documents remotely.

For solutions to your queries, feel free to contact me on my mobile number [Phone Number Removed For Privacy-Reasons].

Thanks,

Dinesh Divekar

The Role of Administration in Organizational Operations

Administration is a continuous process towards implementing the best and next-best policies and procedures. It involves addressing the issues that challenge the very operations of the organization.

While an organization plans its operations, the best planning of administrative policies forms the base of its continued smooth operations. Along with this, an organization must also plan and implement a Business Continuity Management system to address and recover early in times of crisis.

Flexibility and Policy Formation

There is an endless list that will need to be reviewed to add more flexible administrative procedures at various levels and vertices. Hence, policy formation must have flexibility as well as exceptions to deviate when required in the interest of the organization and its good health.

Committees and Continuous Improvement

Various committees and their meetings on a periodic basis will help understand the need to review problems in the system and maintain an exclusive history of administrative amendments and directives. Distributing manuals and magazines related to the organization's achievements, awards, rewards, issues/incidents, and employee columns will also help maintain a good administrative culture.