Dear Priyanka,
Whether open-ended questions or otherwise, I did not understand the need to ask the questions as such.
At the beginning of the performance cycle, did you give the KRA sheet to the employee and made the employee understand the targets that need to be attained, when the measurement will take place, how it will take place?
At the time of measurement, the numbers are expected to speak in themselves. In fact, rather than asking questions, the junior employee needs to be asked to comment on his performance and what needs to be done to elevate it further. If the performance is average or if it is felt that the junior employee has potential but he/she did not use it, then he/she needs to be counselled on the scope of the improvement.
For Ms Vaishali Parkhi: - You have given a set of questions, however, in modern PMS such questions have no place. The PA exercise in today's world is absolutely number-driven. The numbers speak about the individual's contributions and his/her team building skills. Please note that every job does not require teamwork as such. Question No 5 and 6 need not be asked at the time of PA. If we go on asking such questions at the time of PA, the whole process of PA will become time-consuming. Average manager suppose has 20 juniors and spends about an hour for PA with each junior then can you think how many days it will take to complete the PA of 20 subordinates? Going further, likes and dislikes have no place in the work. If we start taking into consideration the like and dislikes of every employee then it will be impossible to run an organisation.
Thanks,
Dinesh Divekar