How to Handle Incorrect Experience Letters from Closed Companies Before Joining a New Job?

Hello Seniors, I need a suggestion for my problem. I have 10 years of experience and recently received a job offer that I'm eager to accept. However, I have a couple of issues with my experience letters from my 2nd and 3rd previous companies.

Issues with Experience Letters

The 2nd company incorrectly listed my surname on the experience letter, and the company has been closed for 3 years. In the 3rd company, there is an error in the end date on the experience letter as they issued it until 4th July, but my employment actually ended on 4th June. This company also no longer exists. I do have a valid experience letter from my 4th company, starting from 5th June.

Seeking Advice

Should I reach out to the new company's HR and request a no objection mail to address these issues before joining?

Considering the unique situation you are facing with the incorrect details on your experience letters from your 2nd and 3rd previous companies, here are some steps you can take to address these issues and ensure a smooth transition to your new role:

1. Document the Discrepancies: Create a detailed document outlining the discrepancies in the experience letters from the 2nd and 3rd companies, clearly highlighting the errors in your surname and the incorrect end date.

2. Reach Out to New Company HR: Send a formal email to the HR department of the new company explaining the situation concisely and attaching the documentation of the discrepancies. Request a no-objection mail from them acknowledging the discrepancies in your previous experience letters and confirming that they will not create any issues post-joining.

3. Seek Legal Advice: If the new company HR requires further verification or if there are concerns about the discrepancies affecting your employment, consider seeking legal advice to understand your rights and options under Indian labor laws.

4. Prepare for Verification: Be prepared to provide additional documentation or references if the new company HR requests further verification regarding your previous employment details.

5. Update LinkedIn and Resume: While resolving these issues, ensure that your LinkedIn profile and resume accurately reflect the correct details to avoid any confusion during background checks or verification processes.

By proactively addressing these discrepancies and seeking support from the new company's HR, you can mitigate any potential issues and demonstrate your professionalism and transparency in handling such situations.