Dear Subhashree,
These type of mails are sent after having discussion in the managers meeting. If the circular to all the Managers is issued without brief by the superior authority then there may not be uniformity in the execution of the training. The dissimilarity will create further confusion.
Following points need to be covered while issuing the circular:
a) Who will conduct the training, when they will conduct, where they will conduct, how many hours should be allotted per week/month
b) Who will decide what will be the lesson plans, who will maintain the training records and who will check the records, when these will be checked
c) Training is investment of time and energy by the manager. Therefore, who will measure the ROI of this training, how will be it measured, when it will be measured and what minimum ROI is expected
d) When managers conduct the training, generally it is On Job Training (OJT). What if some manager would like to conduct the theoretical training? What if manager teaches one thing but the job requirements are different? Who will monitor this mismatch?
e) Will the training be linked to the performance of the learner? If yes, who will make sure that it will be linked and who will monitor it? What if the performance is not improved?
Pertinent Point: - You have asked for the draft of the "email". Why you wish to send just email and why not circular? The larger point is training is independent skill. Just because someone has knowledge, one does not become a trainer. Therefore, the question arises is whether managers of your company are capable to conduct the training? Have you conducted the Train The Trainer (TTT) programme for the managers? What if this task is given to the incapable managers? Will it demotivate the juniors and what will be the cost demotivation?
There are so many questions associated with your post. Please take these into account before even making draft of the mail.
For Saibaba: - You have given just a one line draft of the mail. If just one-liner were to suffice the purpose of the communication then probably theory of administration or management science was not required. Company administration cannot be run by sending short messages that are used while sending SMS or a chat message. Formal communication has it's own place and it has to be used where it is required.
Thanks,
Dinesh Divekar