Mail format for Regional Sales Manager accepting his resignation

I need to send an email to the Regional Sales Manager accepting his resignation. I also need to mention the notice period that will be served and clear all the payments dealt with under his supervision.

Thank you.

Dear member,

While submitting a letter of resignation, the resigning employee is expected to clearly mention that his notice period is for ____ days and, therefore, he will work until ____ (date). Rather than reminding the clause about the notice period in the appointment letter, if you take an undertaking from the resigning employee, then it will be fitting. While accepting the letter of resignation, you could have been a little cautious and told him to include his last working day. Therefore, even now, you may return the resignation letter and ask him to clarify the notice period.

Thanks,

Dinesh Divekar