How Do I Draft a Transfer Letter for Employees Moving from CRM to Marketing?

Two of the employees who are very sincere and hardworking have been transferred from CRM to Marketing after clearing interviews via IJP. Now, I need to provide them with a transfer letter for the same. I also need to mention that their salary has been revised.

Kindly assist me in drafting a transfer letter for them.

Dear Mr. [Last Name], We are pleased to inform you that your "job role assignment" has been shifted to marketing effective from [date] as [reason], on a trial basis for a period of six months. This elevated job assignment is based on your performance and the personal interview you cleared before the committee on [date]. You will report to Mr. [Supervisor's Name] for your new role starting from the date of reporting.

Upon successful completion of the six-month period, you will be confirmed in the new job role as [Designation], based on the performance assessment by [Name of Assessor] in the Marketing department. If your performance is unsatisfactory in the elevated job responsibility during the trial period, you will be reverted back to the old department with the old designation.

Please note that you will receive an additional special allowance of Rs. [amount] per month during the trial period. This amount will be adjusted or reallocated within your salary structure upon successful completion or confirmation of the trial period in the new assignment.

Management wishes you all the success in your new endeavor/assignment.

Best regards [Your Title] [Company Name]

Dear Akansha, transfer of employees from one department to another is an internal matter of your company. We, the members of this forum, are outsiders and cannot provide the required draft. Therefore, I recommend that you write the draft and upload it here. Some seniors like me will correct it. Roughly, you may include the following points:

- The date of transfer
- Conditions of transfer, if any. If the performance is satisfactory, will they be reinstated to their present department?
- Who will be their reporting authority?
- What will be their Job Description (JD)?
- Who will measure their performance, when it will be measured, and on what parameters will it be measured?
- Will the general terms and conditions of employment remain the same, or is there any change? If there is any change, then outline what will be changed.
- Break-up of the salary components

Thanks,

Dinesh Divekar