Dear Conscious Citizen,
Is your company registered under Indian Company's Act, 1956 and if yes, then your company must have acquired labour license under the provisions of the shops and establishment act from the state of Maharashtra.
Under the provisions of Bomaby Shops and Establishment Act, it is mandatory to issue appointment letter. Terms and conditions of employment may be mentioned in the this letter but make sure that these do not contravene with the other labour laws in vogue.
Formats of the appointment letter can be downloaded from this forum. You may do so.
Thanks,
Dinesh Divekar