Is Our New Shift Schedule Fair and Effective? Seeking Your Insights and Suggestions

Dear HR Experts and Seniors,

In our company, to date, all employees (nearly 200) are working in the General shift (9 am - 6 pm). We are planning to allocate those employees by shift. We have prepared a proposed shift schedule, detailed below. Please suggest if there are any issues with this schedule:

Proposed Shift Schedule

A shift: 6 am - 2 pm
B shift: 2 pm - 10 pm
C shift: 10 pm - 6 am
General shift (Official staff only): 9 am - 6 pm

Shift Pattern for Employee 1

- 1st day of the week: Off (O)
- 2nd day: B Shift
- 3rd day: B Shift
- 4th day: A Shift
- 5th day: A Shift
- 6th day: C Shift
- 7th day: C Shift

This pattern will repeat every week for Employee 1.

Shift Patterns for Other Employees

- Employee 2: COBBAAC
- Employee 3: CCOBBAA
- Employee 4: ACCOBBA
- Employee 5: AACCOBB
- Employee 6: BAACCOB
- Employee 7: BBAACCO

This pattern will repeat for every seven employees and every week.

Please provide your valuable suggestions if there are any issues with the schedule provided above.

Thanks with Regards,
Thirumurugan

Shift Scheduling Suggestions

Per my suggestion, you can schedule one week of morning shifts for Employee A, one week of second shifts for Employee B, and one week of night shifts for Employee C. For rotation, change the employee's shift after their weekly off on a selected day. For example, Employee A's weekly off would be Monday, so fix the sequence for all seven employees. For general shift employees, the weekly off would be Sunday.

Handling Absences and Shift Transitions

Establish a norm that if a reliever does not show up, the current shift's in-charge must work overtime for the next shift. Transitioning from night shift to morning shift is not allowed, so the next shift supervisor will need to cover the previous shift. Communication of such changes should be provided in advance to the supervisor, or the weekly off supervisor will need to cover the shift on behalf of the absent supervisor.

Communicate these rules to all supervisors and ensure they are followed consistently.

Thank you.