Need Help Drafting a Verification Letter to Universities for New Employees?

Hi, my name is Jia Rathod. I am currently working as an HR Assistant. My manager has requested me to draft a letter to universities for newly joined employees in our organization. If anyone has the format or letter content, please send it to me as soon as possible.

Please note, I don't want the names of companies that handle verification; I only need the letter.

Thanks,
Jia

From most universities, lakhs of students graduate every year. Suppose many of them get employment; however, the university receives verification letters for just 10,000 students. Will it be possible for a university to give 10,000 replies? To provide these replies, each university would have to employ a couple of clerks. Which university will do that?

While you may send the letter, what if the university does not reply? Will you remove a recently joined employee due to a lack of communication from the university? Wouldn't that be unjust towards the employee?

In view of this, for the verification of university certificates, you need to employ a different method. Check the university website to see if they have a facility for the verification of certificates.

Other members who are involved in recruitment may provide their valuable suggestions.

Thanks,

Regards, Dinesh Divekar

Dear Jia,

While I agree with Mr. Dinesh and Mr. Rajender, we do not know the purpose of your writing. If it is to write to the respective universities thanking them for providing such bright candidates, it would be a good HR strategy, especially when the universities are private.

Best wishes!

All universities have a separate division to confirm and verify that the certificates presented are actually issued by the university and that they are genuine. So, yes, they will reply.

Few universities are laggards, but most will reply. Just write the letter in a normal business manner, explaining that you wish to verify and confirm the transcript of the following students who passed from your university, etc.