Mr. Omanmo.
Thanks for ur query in CiteHR reg. HR Rules etc., to setup HR Dept..
Recently, I provided below RULES, FORMS etc., TO SET UP H.R.Dept.- from the scratch; where NO HR/Per. Dept./Per.File existed;, NO Co.Application, Appt.Order & Other Forms for H.R.Admin, Operation & Business purpose existed to Regularise Services of Empl’s working for several years.
1. Company Application / Bio-data Form (2 Page, 40+ Points). All employees to Fillup &
Submit Certificates Copy for Proof for Qlfcn,, Exp. & Last drawn Salary to open Personal File
for every Employee.
2. Call HOD Meeting,Circular to Submit Co. Appn. by all employees with Certificates Copies
3. Circular to all HODs to collect Co. Appn. from all employees & transmit to M.D/HR.
4. Letter Format for all employees to Submit Co.Appn. + Certificates copy to M.D/HR.
5. Check List for Opening Personal Files for all employees
6. Recruitment, Shortlist Candidates, Interview, Selection, Appointment & Induction.
(Interview Assessment by Panel Members & Appl. for Appointment by MD) – Form
7. Induction Process Schedule to advise all HODs to brief new employee (on Joining)
about Co. Policy, Gen Rules & Regulations, Standing Orders-Rules of Discipline, Misconduct,
Do's & Dont's, Co’s & Empl’s Duties & Responsibilities, Dept.work, Safety, Leave Rules etc.,
8. Circular to HODs reg. Joining of New Empls. with all detls. for A/cs., PF, ESI. etc.,
9. Appointment Order - for Below Supervisory Employees -20 Imp. t&c. - 5 Pages
10. – do - - for Officers & above Employees . 35 Imp. t&c - 7 Pages
11. Man-power Planning & Succession Planning Statements to Plan, Recruit Employees.
12. Grading of Employees based on Qualification, Experience, Service, Salary etc.,
13. Categorising of Employees based on the existing Grades of all employees.
14. Master list of Employees – Seniority- wise for Management Infn. System
15. – do - -- Category-wise for Management Infn. System
16. Leave Rules - 6 CL, 6 SL, 24 PL/EL- Short & Long Leave, Extra Work, Co-Off , M.B. Rules
17. Leave Card to take Leave- 1 Card per Employee for One Year
18. Circular to HODs to introduce Leave Card from . . .
19. Leave Register to record Leave availed – Statutory.
20. Extra Work done on Holidays etc. / Co-off Availed Regr. -Statutory
21. Co-Off Appn. Form to Notify HR Dept. reg. Extra Work done, Co-off taken, Sanctioned
22. Attendance, Absent Notification Form, VAOS- Voluntary Abandonment of Service
23. Form to draw Advance for Company Works.
24. Form to submit Expenses incurred for Co. Works.
25. Form to submit T.A. Expenses.
26. Indent Form for Booking Flight, Rly./Bus Ticket, Room, Food etc.,
27. OUT PASS Form- HODs Authorisation to go out during Duty hours
28. OOD Form- HODs Authorisation to go out for Co. Works.
29. Standing Orders for Certification- Imp. Terms & Conditions, Do’s, Don’ts, Duties
30. Standing Orders - Certification Procedures, Letr. to DLC, Exhibiting on Notice
Board, Intimation to all Employees for Compliance etc.,
31. ISO Certification Procedures, Documentation of Reports, Records.
32. Statutory Compliance Forms under dif. Acts, Contractors & Contract Labourers
33. T.A. Rules – Simple
34. Performance Assessment Form- Seniors to Evaluate X’s Aptitude to Regularise Trainees,
Casuals, Promotion, Annual Increment, S.I., Transfer, T&D etc.,
35. Performance Appraisal Form – Seniors to Discuss Performance with X to consider Career
Growth/progression/change/development
36. Self Appraisal Form – X to fill up & Seniors to evaluate to consider above(Supervisory+)
37. Disciplinary Process- Show Cause Notice, Charge sheet, Enquiry, Suspension, Dismissal
38. Resignation, Retirement, Termination, Notice Period, Exit Interview, Relieving Procedures
39. No Due Certificate to intimate Balance Accounts (for Recovery from F.S.) of
Resigned / Left employees.
40. Final Settlement Form to Settle Employees Accounts while separating.
41. Issue Service Certificate on Relieving to help X to submit for PF, Pension etc.,
42. Accident, Incident Report- to Report Injury or Property Loss, damage for Mgmnt Infn. and Follow-up action
Due to space problem, the list has become jigjag.