How to Draft a Compassionate Early Contract Termination Letter for Staff?

Dear Friends, Last year, my company extended a 15-month contract (until the end of December 2016) to all staff. However, the work is expected to be completed by mid-October 2016. Consequently, our management has decided to issue an early termination of the contract letter to some staff members as their services will not be required after November 15, 2016. According to the agreement, we are obligated to provide one month's prior written notice to affected staff members. I kindly request your assistance in drafting a template letter that addresses the aforementioned situation, with the notice period commencing on October 15, 2016. Thank you.

Dear Gautam,

The draft could be as below:

Date: -

To,

Mr/Ms ____________ (name)
Employee No ________

Cessation of Contract

Dear Mr/Ms _________,

Reference is made to the contract letter No ________ dated _______ that was issued to you on _______ (date). Under the provisions of this contract, you have been allotted the designation of ________, and this contract expires on December 31, 2016.

The work activities of the contract are being carried out periodically. It is estimated that your work will be completed by November 15, 2016. Therefore, under the provisions of paragraph No _______ clause No ______ of this contract, it has been decided to cease your services from this date. The notice period for the cessation of the contract is one month; however, for your convenience, a longer notice period has been provided, which is almost one and a half months. You will hand over your charge to Mr/Ms ________. Please return the company property to him/her and complete the handing and taking over by the due date.

The Administration of ___________ (name of your company) thanks you for the services that you have rendered for the smooth execution of the contract and wishes you all the best in your future endeavors.

Thanking you.

Yours faithfully,

____________ (name)
____________ (designation)

Thanks,

Dinesh Divekar