New to HR: Do Confirmation Letters Need Both Appointment and Joining Dates?

I am newly joined in HR. In my office, the HR department is also new. Now, for the first time, we want to issue confirmation letters to the employees. Please send me the formats of the confirmation letter. I have a query regarding the confirmation format: Is the appointment letter date and the joining date both necessary?

Hi Jayshree,

Find below one of the sample formats of the same:

[Confirmation Letter]

_____/HRD/_____ Date: 01/10/2007

Mr. _____________ S/O, __________ ______________ ______________

Dear Mr. ________,

Consequent to the review of your performance during _______ to _________, your probation period, we are pleased to inform you that your services are being confirmed as _____________ with effect from 29th September 2007. All the other terms and conditions as detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization. Please sign the duplicate copy of this letter as a token of acceptance of the same.

For, Company name. Name: ______________ Authorised Signatory - HR

Regards, Amit Seth.

Ref No.:-


Dear Ms. / Mr. Name,


SUBJECT: CONFIRMATION LETTER.

This confirmation is in recognition of the fine work you are doing for the company, we are very confident that you will meet the new responsibilities, which accompany the position with the same level of enthusiasm & enterprise which you have exhibited with your excellent performance. So at this time it's my honor to inform you that you are being confirmed as you have successfully completed your six months with the company w.e.f. (Date).

This is a clear reflection of your hard work, commitment & determination to excel in performance. We are confident that you will use the opportunity of working with xyz for further enhancing the growth of your career and contribute your best to the organization year after year. We sincerely look forward for your association with XYZ Pvt Ltd.

Congratulations on your continued success!!!


__________________________________________________ ______________

Director HR Department

Hello,

Please check the attachment for the different letters for employee confirmation. You can modify it according to your needs.

Regards,
Tejesh

Please find below the desired format.

---

Please find the desired format outlined below:

- Introduction
- Main Body
- Conclusion

Kindly review and provide feedback on the proposed format. Thank you.

Please find the desired format.

Regards,
Digpal

Please send me the details and format of TDS, income tax deductions, and bonus. What percentage of bonus is given to an employee?

Thank you.

Confirmation Letter

Ref No:
Date:

Mrs. _______________
Add: ------------------------------,
------------------------------------
------------------------------------

Dear ______________,

Following the review of your performance during _____________ to __________, your probation period, we are pleased to inform you that your services are being confirmed as an Admin Executive with effect from ___________________.

All other terms and conditions as detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization.

Authorized Signatory
______________ (HR Manager)

Hi, I am an HR professional in an MNC company. I am responsible for issuing confirmation letters to employees who have successfully completed their probation period. Can you please assist me in preparing these confirmation letters?

The probation period for the employees was 6 months. All other payroll details will remain the same, and the notice period for confirmed employees should be 1 month.

I would greatly appreciate your prompt assistance with this matter. Thank you in advance for your help.

Hi,

I am newly joined at Laxmi Film City Studio & Resort as HR Manager. This is the first time I have to create an HR policy. Can anyone help me with the policy?

Please help me out.

Regards,
Gayatri

If an employee joined in November and from January we made a few changes in policy, such as adjustments to leaves and the probation time period, what is the format for the confirmation letter in that condition? Please help, it's urgent.

Date: ______

Dear Mr/Ms ______,

Subject: Confirmation Letter

We are glad to inform you that you have been confirmed in the position of (designation) with effect from (confirmation date). Your salary has been revised to (Rs. in words) per month, effective from the confirmation date, reflecting the total cost to the company and other benefits.

All other terms and conditions as detailed in your appointment letter remain unchanged.

We sincerely look forward to your association and are confident that you will utilize this opportunity with (company name) to further enhance the growth of your career.

Congratulations on your continuous success.

Regards,

___________
Your name

Regards,
Dharna Sharma

Confirmation of Employment

Date: [Date]

Name: [Name]

Emp Code: [Employee Code]

Dept: [Department]

Dear [Name],

The management is pleased to inform you that your services have been confirmed in the category of [e.g., Executive/Manager] with a new salary structure mentioned below, effective from [Date] (Day/Month/Year):

Basic = [Amount]

HRD = [Amount]

Other = [Amount]

Total = [Amount]

We are sure that you will continue to put in even better efforts to contribute to the growth of the company.

All other terms and conditions of your appointment will remain the same as per our letter dated [Date of Appointment Letter].

For XYZ Ltd