How Should I Respond to a Show Cause Notice for Unexplained Absence?

Corrected Text:

SHOW CAUSE NOTICE

Dear Thamarapalli Ramesh,
Project Manager,
Accept FSW Project, Gajuwaka, VSP-26

Since 27th Feb 2016, onwards you have not attended duties without information. This is highly irregular. Within 7 days, you should provide me with an explanation; otherwise, we will have to terminate your services. This serves as a show cause notice and for your information.

Sir, I called my director, and he instructed to send a reply. I, Ramesh Thamarapalli, will be joining this month on the 30th of March 2016. Sir, kindly respond with a positive reply letter.

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This correction addresses the spelling, grammar, and formatting errors in the user's input while maintaining the original meaning and tone of the message.

Dear Balaji,

It appears that you have not understood the purpose of this forum. Members of this forum raise HR-related queries, and other members give their replies. The issue of issuing a show cause notice to some employees is an internal matter of your company. What was the need to upload it on this public forum? By uploading the show cause with egregious English, you have discredited your company, the recipient of the notice, and yourself! Please show caution while uploading posts in the future.

Thanks,
Dinesh Divekar

Dear Mr. Nathrao,

Thank you for bringing to my attention that the poster could be the recipient of the show cause notice. In this case, the poster is the Project Manager. Should the Project Manager ask for help in such a discreditable manner? Anyway, certain posts are beyond our comprehension, and this one was such to me.

Thanks,

Dinesh Divekar

Hello Ramesh,

You only know why you were not attending duties, and the reasons can vary from individual to individual. There cannot be model drafts to be given. However, there are some general guidelines for replying to show cause notices. Considering the company's willingness to take you back, the response should be polite, simple, precise, to the point, not vague, convincing, and may end on a cordial note.

B.Saikumar