How Should I Draft a Warning Letter for Delayed Construction Work and Penalty?

Hi, good morning. Please help me. I want to issue a warning letter to a construction company because they have failed to complete our showroom work on time. I intend to inform them that they must pay one month's rent as a penalty.

Thank you.

Have you made a proper contract with the construction company? If yes, then have you inserted a clause on the delay or deficiency in services? If this clause is not inserted or if the contract itself is not made, then serving a warning letter to the contractor will become inconsequential.

Delay in the completion of work by interior designing companies or construction companies is quite common. Therefore, some delay is condonable.

In view of this, I recommend you write the warning letter on your own and upload it here. Someone senior like me will correct it.

Thanks,

Dinesh Divekar

To,

General Manager
Happy Home Kitchen

Subject: Work Completion Notice

We hereby bring to your attention that as per your contract (HH/2013/14-15) with us, the work completion date was 30/01/2016. After observing the work progress, we have decided to give you an additional 15 days (which will end on 15/02/2016).

We kindly ask you to complete the work and hand over the key on 15/02/2016. If you fail to do so, you will be required to pay the showroom rent Qr. 1666/- for each day until the work is completed.

Notice for Incomplete Work

We hereby bring to your attention that as per your contract (HH/2013/14-15) dated ______ with us, the contract work should have been completed by 30/01/2016. Recently, we have reviewed the progress of the work and found it incomplete. To give you a chance to finish the work, it has been decided to give you 15 more days.

In view of this, we hereby request you to complete the work and hand over the key by 15/02/2016. If you fail to do so, showroom rent at Qr.1666/- per day will be deducted from the balance payment.

Forwarded for information.

Authorised signatory

Dinesh Divekar