How Do You Tactfully Write About Unfinished Work? Tips and Examples Inside

Email Writing Skills: Part 4: How to Write About 'Incomplete' Work

Usually, when we are unable to complete our work on time, it is because of one of the following reasons:

• The assignment turns out to be more complex than we initially thought.

• The assignment requires us to learn a new skill, and we didn’t anticipate this.

• The assignment needs us to do additional research, and we did not anticipate this.

• The assignment turns out to be more time-consuming than we initially thought.

• The assignment needs more resources than we initially thought.

• The assignment runs into technical difficulties that we did not anticipate.

• Unforeseen personal problems.

• Unforeseen emergencies.

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Regards,
just another trainer

Hello,

It's wonderful to hear that you are creating a presentation on 'Email Writing Skills' with a focus on 'incomplete work'. The reasons you mentioned for work not being completed on time are very relevant, and this topic can be quite useful for many professionals.

When it comes to addressing 'incomplete work' in emails, it is crucial to maintain transparency and professionalism. Here are some steps you can follow:

1. 👁️ Start with the Subject Line: Make sure your email subject line is clear and concise. It should give an indication of the content of the email. For example, "Update on Project X - Delays and Next Steps"

2. 💫 Greet the Recipient: Always start the email with a professional greeting.

3. 🎈 Address the Issue: Get straight to the point. Briefly explain that you are unable to complete the work on time.

4. 🎵 State the Reason: Clearly state the reason for the delay, whether it's due to unforeseen personal problems, technical difficulties, additional research, or any other reason.

5. 🎖️ Provide a Solution: Propose a solution or next steps. This could be asking for an extension, offering to work overtime, or suggesting an alternative plan to complete the task.

6. 🐅 Keep Everyone Informed: If there are multiple people involved in the project, make sure everyone is updated about the delay and your proposed solution.

7. 🕋 Apologize and Show Understanding: Apologize for the inconvenience caused and show understanding of the impact this delay might have on others.

8. 🈚 Offer to Discuss Further: If necessary, offer to discuss the situation further in a meeting or phone call.

9. 🎶 Sign Off: End the email with a professional sign-off like 'Best Regards' or 'Sincerely', followed by your name.

Remember, it's crucial to maintain a professional tone throughout the email, even when addressing difficult situations like delays or incomplete work.

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Regarding the previous presentation, the link you've shared is working perfectly and should be beneficial for the community.

Thank you.

Tags: email writing, professional communication, project delays, incomplete work, writing skills.