Hello People,

I just wanted to share my presentation titled "Email Writing Skills: Part 3: How to write about 'completed' work". Essentially, this presentation has grammatically correct sentences for those who struggle with the English language.

It may help readers write about work that involves the following:

•A task or an action that requires our existing skill-set

•A task or action that requires us to learn some new skill

•Research (when we need to do additional research to complete a task)

•Effort (when the task is complex and requires great effort)

•Time (when the task is time-consuming)

•Co-operation (when we need to work with a same-level colleague)

•Delegation (when we need to work with juniors)

•Seeking direction (when we need to receive guidance from a senior)

In case you're unable to download the presentation, please visit the following link for the text of the presentation (you'd need to scroll down towards the end of the page):

<link no longer exists - removed>

Thank you.

~ just another trainer

P.S. To download the previous presentation in this series, please visit the following page...


From Netherlands, undefined

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Second attempt to upload the presentation... (internet problems at my end)...
From Netherlands, undefined

Attached Files (Download Requires Membership)
File Type: pptx email writing skills.part 3.how to write about 'completed' work.pptx (762.8 KB, 1479 views)

1. Maintain your credibility
Present yourself as the trusted professional you are.
Be polite: say please and thank you as appropriate
Keep a professional tone: avoid slang, exclamation marks, and smiley faces
Use a suitable greeting and opening, but avoid insincere small talk
Include a suitable sign-off that fits the tone of the email
Keep your email signature simple and short: limit images and avoid cursive fonts
Don’t use too many high importance flags
2. Present your email thoughtfully
Give the right amount of information in the right way so that your reader is able to read your message easily, and wants to.
Place your key message and call to action near the top so it’s the first thing your reader sees
Organize the rest of the information from most to least important
Limit the number of issues covered in the email to increase the chance of a response
Write briefly and stick to the point: try to keep to 150 words or less
Use short, everyday words instead of jargon and difficult words
Avoid acronyms and terms your reader won’t understand
Keep sentences short
3. Help your reader scan
We don’t read content onscreen word for word. In fact, most of us scan a web page in an F-shaped pattern. Use layout and formatting to guide your reader through the email and to your key points.
Put your key message and call to action at the top
For a longer email with a lot of details, use headings
Write in easy-to-read chunks: use short paragraphs and lists with bullets or numbers
Don’t use too much bold; if you emphasize too many words, you end up emphasizing nothing
Avoid all caps, huge fonts and random colours; these slow the reader down
4. Write your subject line last
Your subject line could determine whether your reader opens your email. Make it count.
Write the subject line after drafting your message
Use action verbs so the reader knows what you want done
Be specific and descriptive so the reader knows right away what the message is about
Appeal to the reader’s needs: ask yourself what will make the reader care about your email
Avoid starting a sentence in the subject line and finishing it in the body
Keep your subject line under 50 characters or 6 to 8 words, so the whole line will show in the inbox preview
Keep in mind that some smartphones show only 33 to 44 characters for the subject line
5. Review and revise
Imagine that everyone in the company will read your message. Emails are quick to create, but leave a lasting impression. Review your work now to save time and get results later.
Use the spell-check feature to reduce errors
Read the message backwards to check for errors that a spell-checker won’t catch, like homonyms and usage errors
Check that your key message is perfectly clear, without typos, wordy phrases, or anything that can be misunderstood
Check that all names and titles are correct
Make sure you have attached any important files or included any necessary links
You can contact the professionals from the site https://writingpeak.co.uk/dissertation-writing-service . Good luck to you. I hope it will be useful.

From United Kingdom, London

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