Thank you so much to all of you for your valuable input.
@ Mr.Nathrao ,
Sir as you said we have already assessed the employee many of the time and we have given him many other challenges and opportunity by shifting him to other departments based on his skill , seems like his interest level is very down . Enough communication discussion have done with him but he is still the same. Ours is a Service industry and small Organization he is been with us from the beginning of the company.From a long time we have not reviewed him based on his performances which was been communicated to him by letters. This time Management have decided to give him final warning with a review which may give him some short of motivation hope we are doing the right thing. We do assess the impact to other employees then we have decided.
Sir Below is my draft please correct me if m wrong in anything or any changes required.
Sub:Performance issue
Mr. Abc,
It has been observed that you have not delivered your best efforts as mutually agreed on the specified targets given to you to develop the Payroll Service so far, resulting in disobedience and poor performance and gross negligence of duties, in your capacity as Payroll Associate.
Please note Poor performance of work is a complete loss of company’s business which you are making yourself liable for necessary action.
Failure to adhere to the conditions of this warning, development of new or related problems, and/or continued unsatisfactory performance will lead to more serious corrective action up to and including discharge.
You are further advised to improve your efficiency of work and submit a written explanation in 7 days on your Poor performance as soon as you receive this letter.
With a hope of Improvement Management has decided to review your CTC from Rs.xxxxxxx to xxxxx with effect from July 1st 2015.Other terms and conditions of your employment remain the same.
We trust that you will take this opportunity to sustain and improve your effectiveness and contribute constructively in the development of the Organization.
You are requested to return a signed copy of this letter to us as an acknowledgement for our records. Please get in touch with your Reporting Manager or HR for any clarification on your compensation.
Kindly treat this as very urgent.
We look forward to a mutually prosperous association and bright future.
With Best Wishes,