Curious About HR Officer Duties in Manufacturing? Let's Explore Their Role and Growth Opportunities

Dear sir,

Please guide me on the rules and responsibilities of an HR officer in a manufacturing company. What are the tasks he can perform, and how can he improve himself by developing new ideas?

Thank you.

Your concern is appreciated. Can you confirm whether you are employed in any manufacturing industry?

Dear Chethan, Is this query for yourself or someone else? Are you from HR? You have not given complete information like the nature of the industry, the number of employees in the company, to whom this HR Officer reports, how many sections are there in the HR department, whether the company has a labor union, etc.

Nevertheless, you may visit job portals like naukri.com or monsterindia.com. Check the job descriptions for various openings posted for the positions of Assistant Manager HR or HR Officer on these portals. Find out what is currently being done and what scope there is for improvement. You will understand the difference in terms of the necessary changes.

When implementing any change, ensure that the results are measurable. Did the change save any time, money, or resources? This also must be given forethought.

To bring about a change, what matters is the level of empowerment in the company. Simply desiring a change is not sufficient. Your superiors should be supportive too.

All the best!

Regards, Dinesh Divekar

An HR Officer in a Manufacturing Company plays the role of a Human Resources Specialist and Labor Relations Specialist.

Responsibilities of a Human Resources Specialist

Using the required HR tools and HR solutions, human resources specialists typically do the following:

- Consult with employers to identify employment needs
- Interview applicants about their experience, education, and skills
- Conduct aptitude tests and psychometric assessments to shortlist and screen candidates
- Contact references and perform background checks on job applicants
- Inform applicants about job details, such as duties, benefits, and working conditions
- Hire or refer qualified candidates to employers
- Conduct or assist with new employee orientation
- Maintain employment records and process paperwork
- Manage payroll
- Conduct employee engagement activities
- Conduct training sessions
- Enhance employee productivity and performance
- Conduct exit interviews of departing employees

Responsibilities of a Labor Relations Specialist

Labor relations specialists typically do the following:

- Advise management on contracts, worker grievances, and disciplinary procedures
- Lead meetings between management and labor
- Draft proposals and rules or regulations to help facilitate collective bargaining
- Interpret formal communications between management and labor
- Investigate the validity of labor grievances
- Train management on labor relations

Regards,
Vinay

Yes, I work in a manufacturing company as a junior HR officer, which is a vendor company of Honda.

HR Officer Job Description

• Coordinate with the HR Manager to execute HR Policies, SOPs, and Standing Orders.

• Update attendance sheets regularly and distribute them to the Security Department in advance.

• Maintain statutory attendance sheets and ensure timely updates.

• Maintain and update the employee list, HRIS applications, personal files, and HRMS.

• Maintain and update the contractors' data with phone numbers, employee data registers, and returns.

• Manage shift schedules for all departments, including attendance checks, attendance registers, and attendance reports of department strength, weekly offs, leave, late comings, absences, overtime, permissions, and follow-ups accordingly.

• Conduct HR planning with all department heads, including right-sizing, downsizing, and recruitment after obtaining management approval. Oversee recruitment and selection, and manage joining formalities.

• Training & Development: Conduct induction training, introduce new employees to HODs and all employees, prepare training schedules, and implement and evaluate training and development programs.

• Motivate employees, allocate work, and ensure tasks are completed within specific timeframes.

• Prepare and display internal communication notices on the notice board.

• Performance Appraisal & Job Evaluation: Appraise work and worker performance, process work results/products periodically, and appreciate the best performers.

• Control performance deviations through counseling, rebuke, and punishments.

• Evaluate each employee's performance worth.

• Distribute performance appraisal forms for increments, promotions, or training needs assessment.

• Benefits Administration: Prepare attendance statements and salary statements.

• Manage ESI, medical claims, PF, bonuses, leave encashment, gratuity, transport, and canteen facilities.

• Reporting & Review Meetings: Obtain daily reports from all departments, review with department HODs regarding work pace, requirements, problems, and solutions, and innovate new systems for further development and MIS.

• Maintain all statutory registers, returns, reports, and files.

Administrative Responsibilities

• Responsible for housekeeping, security, and safety.

• Facilitate visitors, follow up on requirements/problems, and manage pollution disposal follow-ups.

• Oversee tractor, JCB, crane, DCM follow-ups, bills processing, attendance registers, security registers, and night patrolling registers checking. Ensure forms are available in respective areas.