Need Help Creating a Letter Format for Issuing Office Equipment to Employees?

To prepare a letter for issuing office documents/property such as a laptop, mobile phone, camera, voucher book, and other equipment for employees to use outside the office, a common format is needed. Can you assist me with this?

Dear sahas.jyotsnahr@gmail.com,

For the allocation of company assets to the employees, you need to create a policy. Please refer to my previous response to a similar query:

https://www.citehr.com/336602-policy-employees-who-have-company-assets.html#post1544266

Thanks,

Dinesh Divekar
Bangalore - 560092

Dear Prasad,

I have gone through your format. However, it needs further improvisation on the following counts:

- **Date of Purchase:** The date of purchase of the asset is not mentioned.
- **Asset Damage:** Suppose the allottee damages the asset out of negligence. Will you recover the depreciated value of the asset, or is the original price of the asset not mentioned?
- **Asset Aging:** What about the aging of the asset? What is the technical life period, and what is the economic life period?
- **Cross-Transfer of Assets:** What about the cross-transfer of the assets? Is it permissible?
- **Repair and Maintenance Costs:** Who will bear the routine repair and maintenance costs? For example, if the motherboard of the laptop becomes unserviceable, who will bear the servicing cost, the company, or the allottee?

There are so many questions associated with the allotment of company assets. You need to take a comprehensive look at it.

Thanks,

Dinesh Divekar