My Communication Problem In My Organization - PDF Download

Hi everyone!

I have one year of experience in the admin department (junior level). Recently, I changed my job. Here, I am facing a communication problem. In my previous company, we used to speak in our mother tongue. Here, it's not like that. I am facing problems while sending emails to top management people and communicating with senior individuals. I am making a lot of grammatical mistakes as well. As soon as I finished my graduation, I got the job. Some people are saying that I am still acting like a college girl and should take the job more seriously. First of all, what should I do to change my behavior? People are taking advantage of this, and I want to change. Please guide me. I hope to receive good suggestions from all of you.

Regards, Mahima

Hi Mahima,

Relax. Be cool yaar. Always remember that "For every problem there is a solution".

Changing behavior entirely lies in your hands and it's simple. I am attaching a PPT on Communication Skills and also an Ebook "How to Develop Self-Confidence". This is a must. You have to increase your self-confidence to achieve whatever you want. Just go through it and post your queries here. Try to practice what you read on this site. If someone has suggested you to read English dailies, start reading them. Watch an English news channel, take regular notes of the new words you come across, and increase your vocabulary. Once you have a strong vocabulary, start using it.

The initiation matters. Take the first step and always take one step at a time. Do not expect fast results, and don't believe if anyone promises you overnight results in improving communication skills.

All the best.

Regards,
Raghav V

First, learn basic English grammar by reading newspapers. Then, you can progress further. And stop behaving like a college girl. 😛😛😛

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The user's input has been corrected for spelling, grammar, and punctuation errors, and proper paragraph formatting has been applied to enhance readability.

Hi Mahima,

First of all, no need for any guilt because if nobody points out mistakes, how will we improve ourselves? So always "BE HAPPY."

I read your query and both answers as well. Both suggestions are exactly right. I would also suggest that you pay proper attention to your grammar first and use new words regularly in speaking (don't worry about what people will think when you speak). If you have free time, try to write about various topics. It will surely improve your communication and writing in English. There are plenty of letter formats available on the internet to help you write official letters.

One more thing I would suggest is always to adapt according to the environment. If you need any help from me, don't hesitate to ask.

Regards,
Shreya 😄

Hi Mahima,

First of all, understand one thing - no one is perfect in this world. You will try to change yourself, I know that, but you have to be patient in that. Whatever decision you take or whatever change one tries to make in his/her life, the results will come a bit late. But you don't have to worry; just keep trying to change yourself.

Also, see how others write emails. Try writing emails to your friends and ask them if any corrections are needed. You can learn like this only. Additionally, I would suggest you buy a book called "You Can Win" by Shiv Khera. It will completely change you - your way of thinking, your personality, etc.

Regards,
Ankit
09869851356

Dear Friend,

Remember that "no one is born intelligent and every situation will teach us a lesson," and that's for our growth. I don't say you to change but be a little more professional, that's it. There is nothing that we cannot learn and do in this world.

I wish you all the best for your bright future.

Regards,
Sai Prasad

Hi Mahima,

If anyone reads what you posted, it gives the same impression: you are still behaving like a college girl. This is not your mistake. The communication system has changed a lot. You, the younger generation, are more used to SMS, chat, etc., where the recipient also understands and communicates in the same way. In your post, have you observed how many full stops, commas, and spaces between the words/sentences are used?

From the contents of your post, your English is good. Now, my advice to you is to continue the same way. Always use simple words, small sentences that are easily understood. Do not try to change overnight. Let your head rule over your heart. Have patience and confidence in yourself. Whenever and wherever you type (except in SMS & chat), even on this site, try to put your thoughts calmly and clearly.

Can everyone see a simple but clear posting from you thanking all of us for the advice and support?

Hi Mahima!

Don't worry, okay? Even I faced the same problem. But later, I changed.

You know how?

SEE

1. Firstly, save the emails that you receive from your senior level and others where you find the communication very good.

2. The second thing: read those emails carefully. You will definitely recognize almost all the words in those emails, but the issue is you don't know how to use them properly, that's it.

3. Now, come up with an idea and start writing emails on a Word document. Use Thesaurus there. For example, for the word "Choice," you can substitute it with "Opt." This is a simple way to use Thesaurus (press Shift+F7) effectively. But remember, please don't opt for difficult words to substitute that you are not familiar with.

4. Now, read it once again. You will definitely notice some changes. Make those changes and add some words like "kindly," "please," and so on. But be careful; your email should not appear overly pleasing without any substance.

5. Now you can copy the same content and send it to them.

6. The last thing is to ensure that the emails you send should be in the same font unless there is something important that requires a different font. This gives a nice impression even if you have small mistakes. Also, when sending to superiors, please avoid using shortcut words.

Hope this is helpful to you.

And let me know if you need anything further.

Mahima,

Most of the recommendations conveyed above are excellent. Please follow them; I am sure they will help. In particular, Raghav's inputs are very useful. Also, CiteHR has copies of letters that are commonly used in the HR field. Get a copy of the set for future reference. M. Sidhoo will give you the CiteHR reference, I am sure.

Lots of luck.

Jeroo

Hi! May I help you? I have a good collection of websites that can make you feel comfortable while learning and practicing English, English Grammar, and improving communication skills. I'm listing them out here. Have a look:

1) http://www.uottawa.ca/academic/arts/.../subjpred.html
2) http://esl.about.com/library/beginner/bl_bganysome.htm
3) http://oup.com <link updated to site home>

Some websites provide you with daily lessons, word of the day, quizzes, etc. Register there for free and carry on. All the best!

With best regards,
Mouzzam

Here are some steps that have to be taken:

- Speak in English always, unless and until you speak, you will not improve. Don't bother if someone laughs at your English. Just speak.

- Listen to others speak, and try practicing the way they speak.

- Read - start reading English comics like Archies, Tinkle, etc. It teaches you a simple way of communication. Put yourself in each story and then read. You will be able to relate yourself and learn to speak. Slowly start reading English novels and like Raghav said, note all the new words, etc.

- Communication cannot be improved overnight; it is achieved only through practice.

All the best!

Hi Mahima,

All the suggestions you have received so far are really great. In addition to that, one of my suggestions is to speak to yourself in English and think in English!

-Sandhya

Hi Mahima,

Sandhya is right, you need to think in English. We usually tend to think in our mother tongue or Hindi, so what comes out is not perfect English. Another thing, read newspapers, novels, or any magazine you like in English. Trust me, it helps a lot.

As far as professional emails are concerned, you will find lots of data on Citehr; just look for letter formats.

Regards,
Kalpana

Hi All,

Dear Raghav and Mossaum, the attachments and the links provided by both of you are really useful for us and make us more confident. Please continue posting such kind of attachments.

And dear Mahima, don't worry. Just follow the instructions given by all above, and I am sure you will gain more confidence to communicate with others or write letters. I have also faced similar challenges, but now it is much simpler to handle everything. Stay calm and practical in your job. Best of luck.

Warm regards,
Sunita Sarkar 😛😛😛