How to Write a Termination Letter for an Employee Who Absconded Without Notice?

Termination Letter for Absconding Employee

I work in an IT firm, and an employee has absconded from the organization. In our organization, if an employee wants to quit, they must serve a notice period of 2 months. Additionally, at the time of joining, the employee is required to sign a bond for a period of 1 year. The employee who absconded neither served the notice period nor completed one year with the company.

We don't want to take legal action against them, but we need to send a termination letter. I need your help to create a termination letter clearly stating all the violations committed by them.

Please help me.

Regards

Please share if your employer has issued any show-cause notice to the employee.

* If not shared yet, please issue the first show-cause notice to him/her at the postal address via registered mail.
* If no reply is received, issue another show-cause notice within 7 days.
* If still no reply is received, issue another show-cause notice.
* Inform the labor department of your concern.
* If no reply is received, post an advertisement in the newspaper informing him/her that if they are unable to attend the office on XYZ date, we will terminate their candidature with us. This step is optional.
* Finally, issue a termination letter with full and final settlement.

Seniors, please shed more light on this.

Regards,
Ashish

We don't want to take any legal actions; we just want to send him a termination letter by post. I need your help to create a termination letter clearly stating all the violations by him. I have seen lots of termination letters on Cite HR, but I want to make something different for this termination letter. Please help.

Firstly, advertise through the local newspaper, stating that the employee is absconding and seeking their presence to report to the company. Grant them 15 days; failure to comply will lead to termination.

Subsequently, send a termination order mentioning the circumstances and the failure to be present and report to the company.